·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·        Contracts must not prohibit SPIN changes.

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

·        If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.

·        VENDORS WISHING TO SUBMIT BIDS FOR CATEGORY 2 PROJECT MUST ATTEND ONE OF TWO MANDATORY SITE VISITS LISTED BELOW. BIDS FROM VENDORS WHO DID NOT ATTEND EITHER OF THE SITE VISITS WILL BE DISQUALIFIED.

UPDATE 12/12/14: Specs for the C2 project have been updated and are available for download. The 28 day clock has been reset. Pictures of IDF's are available here https://drive.google.com/folderview?id=0B3BPU6yYqGEvWkFPZWVBRjJjTGc&usp=drive_web&ddrp=1&tid=0B3BPU6yYqGEvQmVHSjlTT2IxT1k


UPDATE 12/8/14: Fire Escape Maps are now available for download.

Local phone service  – Approx. 44 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long distance service – Approx. 44 lines, average of 3,200 minutes used per month.

CATEGORY 2 PROJECT:

DISQUALIFICATION FACTOR – ONE OF TWO MANDATORY SITE VISITS MUST BE ATTENDED TO BID ON C2 PROJECT. BIDS RECEIVED FROM VENDORS NOT ATTENDING ONE OF THE TWO DATES WILL BE DISQUALIFIED. THE FIRST SITE VISIT IS TUESDAY, DECEMBER 2, 2014 AND THE SECOND IS TUESDAY, DECEMBER 9, 2014. BOTH WILL BE AT 7:30 – 11:00 AM AND 12:30 – 3:30PM. VENDORS PLEASE REPORT TO 7900 N HWY 7, JESSIEVILLE, AR 71949, GO TO JEFF CLICK ADMINISTRATION BUILDING. DISTRICT PREFERS VENDORS TO EMAIL Chance.Megginson@jsdlions.net TO SCHEDULE AN APPOINTMENT FOR ONE OF THESE MEETINGS. THIS EMAIL ADDRESS IS ONLY TO RSVP FOR APPOINTMENTS – ALL QUESTIONS AND BIDS MUST BE SUBMITTED VIA THIS IFCB.

There is another document associated with this IFCB available for download that details the category 2 project.

If bidding Category 2 – Erate rules require Category 2 budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by school.