·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·        Contracts must not prohibit SPIN changes.

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·        If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.

·        SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT FOR PROJECT 1.  BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT 1 WILL BE DISQUALIFIED.

·        VENDORS WISHING TO SUBMIT BIDS FOR CATEGORY 2 PROJECT 1 MUST ATTEND ONE OF TWO MANDATORY SITE VISITS LISTED BELOW.   BIDS FROM VENDORS WHO DID NOT ATTEND EITHER OF THE SITE VISITS WILL BE DISQUALIFIED.

UPDATE 11/19/14: THE MANDATORY SITE VISIT MEETING FOR PROJECT 1 ON 12/8/14 HAS BEEN RESCHEDULED TO 12/15/14. TIME AND ADDRESS WILL REMAIN THE SAME - 9:00AM.
THE VOLUNTARY SITE VISIT FOR PROJECT 2 ON 12/8/14 HAS BEEN RESCHEDULED TO 12/15/14 AT 1:00 PM.

Local phone service – Approx. 30 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long distance service – Average minutes used per month 500

Cellular phone service – Approx. 4 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

Internet Access - Minimum DSL bandwidth. The terminating address for this circuit is 11601 SR 27, Hector, AR 72843; (479) 284. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for email, web hosting, and content filtering. If your bids for Internet access include any ineligible services, please identify the amount to be cost-allocated out for email, web hosting, and content filtering or other bundled ineligible services.

CATEGORY 2 PROJECT:

DISQUALIFICATION FACTOR - VENDORS ARE REQUIRED TO BID THE ENTIRE C2/HARDWARE  PROJECT 1 .  BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT 1 WILL BE DISQUALIFIED. 

DISQUALIFICATION FACTOR - THERE WILL BE 2 MANDATORY SITE VISIT DATES TO BID ON PROJECT 1. THE FIRST ONE IS ON DECEMBER 1, 2014 AT 9:00AM AND THE SECOND ONE IS DECEMBER 8, 2014 AT 9:00AM, BOTH AT 11601 SR 27 Hector Arkansas, 72843. ANY CATEGORY TWO BIDS FROM VENDORS FOR PROJECT 1 WHO DID NOT ATTEND ONE OF THE REQUIRED SITE MEETINGS WILL BE DISQUALIFIED.

If bidding Category 2 – Erate rules require Category 2 budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by school.

PROJECT 1:

High School Library Cabling:

Rework Existing 34 Cable Drops on the existing rack in Library Switch Closet
Install 33 New Cat5e PVC Cables to Specified Locations outline during walkthrough
Add 2 each 48port patch panels
Add Horizontal Wire Management
Add 1 vertical Wire Management on 7" Rack
Install ladder rack and support bracket from top of rack to wall
Provide Jacks, Faceplates, wire mold and surface mount boxes as needed to clean up installation
Supply 80 each 3' patch cables
Supply 80 each 7' patch cables
Test and certify all existing and new cables in High School Library.

PROJECT 2 – Site visits are not required to bid on this project, they are voluntary for December 1, 2014 at 1:00pm and December 8, 2014 at 1:00pm at 11601 SR 27 Hector Arkansas, 72843.

Provide a UPS System for Switch Closet in New Elementary School

Must meet or exceed specifications for a APC SmartUPS 1500VA Rackmount UPS-1440VA, 980W, 120V, 6 Outlet-SUA1500RM2U-CA.