·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·        Contracts must not prohibit SPIN changes.

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·        If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.

·        SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT/UPGRADE.  BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT/UPGRADE WILL BE DISQUALIFIED.

·        VENDORS WISHING TO SUBMIT BIDS FOR CATEGORY 2 PROJECT MUST ATTEND ONE OF TWO MANDATORY SITE VISITS LISTED BELOW.  BIDS FROM VENDORS WHO DID NOT ATTEND EITHER OF THE SITE VISITS WILL BE DISQUALIFIED.

Local phone service – Approx. 9 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long distance service – Average minutes used per month 250 (between 41 and 909)

Cellular phone service – Approx. 1 line. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

Internet Access - Minimum 50 Mb, district considering increasing to 100 Mb or 250 Mb and may consider other bandwidths; The terminating address for this circuit is 910 4th Street, Walden, CO; the area code and prefix for the service address (or terminating point) are (970) 723. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for email, web hosting, and content filtering. If your bids for Internet access include any ineligible services, please identify the amount to be cost-allocated out for email, web hosting, and content filtering or other bundled ineligible services.

CATEGORY 2 PROJECT:

DISQUALIFICATION FACTOR - VENDORS ARE REQUIRED TO BID THE ENTIRE C2/HARDWARE  PROJECT AND MAINTENANCE/SUPPORT.  BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT WILL BE DISQUALIFIED. 

DISQUALIFICATION FACTOR - THERE WILL BE 2 MANDATORY SITE VISIT DATES. THE FIRST ONE IS ON NOVEMBER 25, 2014 FROM 1:00 – 4:00PM AND THE SECOND ONE IS DECEMBER 2, 2014 FROM 1:00 - 4:00PM, BOTH AT North Park School District, 910 4th Street, Walden, CO  80480. VENDORS ARE REQUIRED TO EMAIL bbrown@northpark.k12.co.us OR CALL (970)723-3300 ext. 2040 TO SCHEDULE AN APPOINTMENT FOR ONE OF THESE MEETINGS. THIS EMAIL ADDRESS AND PHONE NUMBER IS ONLY TO RSVP FOR APPOINTMENTS – ALL QUESTIONS AND BIDS MUST BE SUBMITTED VIA THIS IFCB. ANY CATEGORY TWO BIDS FROM VENDORS WHO DID NOT ATTEND ONE OF THE REQUIRED SITE MEETINGS WILL BE DISQUALIFIED.

If bidding Category 2 – Erate rules require Category 2 budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by school.