All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school West Grand School Dist
IFCB Posted : Nov 13, 2014
Bid Deadline : Thursday, Jan 15, 2015

Questions Due By : Thursday, Jan 1, 2015
Applicant Address : Kremmling, CO 80459
IFCB ID : 335120001251229

IFCB Requirements :

·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·        Contracts must not prohibit SPIN changes.

 

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

 

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

 

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

 

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

 

·        If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.


Services and Equipment Requested :

UPDATE 12/17/14: BID DEADLINE HAS BEEN EXTENDED TO 1/15/2015, QUESTION DEADLINE TO 1/1/2015

Cellular phone service – Approx. 1 line. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

Internet access - Minimum 45 Mb bandwidth, considering upgrading to 100 Mb bandwidth. Applicant may consider additional bandwidths. The terminating address for this circuit is 715 Kinsey, Kremmling, CO 80459; (970) 724. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for email, web hosting, and content filtering. If your bids for Internet access include any ineligible services, please identify the amount to be cost-allocated out for email, web hosting, and content filtering or other bundled ineligible services.

C2 Projects: The district will have six projects which need to be bid separately:

1.      K8 Building Wiring

2.      HS Building Wiring

3.      K8 Wireless APs

4.      HS Wireless APs

5.      K8 Internal Connections

6.      HS Internal Connections

There is additional information for download about these projects. There will be two voluntary site visits dates - Tuesday, December 2, 2014 at 10:30am and Tuesday, December 9, 2014 at 2:00pm. Meet for either visit at K8 building, 715 Kinsey, Kremmling, CO 80459. Ask for Technology Director, Stephen Gale.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

WestGrandWiringProject.pdf
WestGrandInfo.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




When are you going to close the 335120001251229 470? We can have a quote to you by Jan 15th 2015 if you are willing to keep the 470 open.

Answer:
 That is a lot of extra time, that basically doubles the amount of time the 470 is open. We do not like extending the deadline out that far, but we will extend it to 1/15/15. Please make sure you bid by that date.

For West Grand in CO. Can you please provide port count for the switches and connection type such as fiber?

Answer:
 Internal Connections switches would be 48 port PoE.  We are presently using Enterasys C5 Stackable switches.  Uplinks for the internal switches would be Ethernet.

What is your total number of ports? Ex, 96 ports would require a qty 2 of the 48 port switches.

Answer:
 The total number of ports per site would be the total number of APs.  At the bottom of each project outline, it has the number of required ports.  Optional ports are in parenthesis and mandatory ports are not.  For the HS project, maximum optional ports is 110.  minimum ports is 64 

For the K8 Building total drops is 71

The K8 Building has one 48 Port switch that we are going to use for this project (if I failed to mention this, sorry), so the required number of ports would be 23, but we are wanting 48 port switches to allow for anticipated growth in the network.

originally this was December 17th, and now it is posted as January 15th. Was the date changed?

Answer:
 Yes it has. Update emails were sent out but we will send out another one today.

1. What is the preferred model number for the Wireless Access Point projects? 2. Are the Wireless AP Projects for the K8 and HS equipment-only bids? Or is there an installation component to these projects? 3. Would you be willing to accept company recertified or manufacturer refurbished products, or do you want new product only?

Answer:
 We presently have 3705i Wireless APs, but these are abgn APs.  The document states that they need to be Wireless AC compatible.  Outside of that, I don't care which model.

 

The Installation of the access points will be done in house, the Wiring projects (listed separately) are to accommodate the Wireless AC Access Points.

 

Company refurbished would be acceptable, assuming that the AC access points are AC Version 2.