All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Eagletown School District 13
IFCB Posted : Nov 5, 2014
Bid Deadline : Wednesday, Dec 10, 2014

Questions Due By : Wednesday, Dec 3, 2014
Applicant Address : Eagletown, OK 74734
IFCB ID : 170900001248569

IFCB Requirements :

·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·        Contracts must not prohibit SPIN changes.

 

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

 

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

  

·        MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED.  VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A)CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICUALR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT.  BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL WILL BE DISQUALIFIED.


Services and Equipment Requested :

Local phone service – Approx. 7 lines

Long distance service – Approx. 450 minutes used per month

Internet Access - Minimum 10 Mb bandwidth. The terminating address for this circuit is 25 School Street, Eagletown, OK 74734. The area code and prefix for the service address (or terminating point) are (580) 835. Applicant is considering increasing to 20 Mb, 50 Mb or 100 Mb bandwidth. Higher bandwidths will be considered.

Internet Access - Minimum 1.5 Mb bandwidth. The terminating address for this circuit is 25 School Street, Eagletown, OK 74734. The area code and prefix for the service address (or terminating point) are (580) 835.

Internet Access - Minimum 4 x DSL bandwidth. The terminating address for this circuit is 25 School Street, Eagletown, OK 74734. The area code and prefix for the service address (or terminating point) are (580) 835.

Category 2 – Network Upgrade: There is another document associated with this IFCB available for download that details of this network infrastructure upgrade. There will be two voluntary site visit dates – Monday, December 1, 2014 and Tuesday, December 2, 2014. Both will be open from 9:00am to 3:00 pm.

Category 2 Basic Maintenance of Internal Connections: There is another document associated with this IFCB available for download that details the equipment to be maintained. MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED.  VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT.  BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

EagletownC2.docx
EagletownY18BMIC.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




What manufacturer is currently installed? Is the network being completely replaced?

Answer:
 Most of our switches are cheap D-Link switches with a few older 3com switches. We desire to change out our switches with newer, enterprise grade switches capable of supporting our current needs with room to grow. We prefer modular switches rather than daisy chained switches. We are also wanting to replace our aging data drops with CAT6 cabling and add enough wireless access points to achieve seamless coverage. The access points should have some sort of central management solution and be capable of supporting multiple SSIDs & VLANs so we can have separate networks for school owned equipment, our staff member's personal devices, and student devices. The network is basically being replaced.