·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·        Contracts must not prohibit SPIN changes.

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

·        If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.

·        SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT/UPGRADE.  BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT/UPGRADE WILL BE DISQUALIFIED.

UPDATE 11/28/14: DETAILED MAPS WITH THE NETWORK EQUIPMENT LISTED HAVE BEEN REMOVED BECAUSE OF SECURITY CONCERNS. IF YOU WOULD LIKE COPIES OF THAT DOCUMENT, EMAIL KBartow@BSSD.NET. PLEASE KEEP IN MIND THAT YOU ARE STILL REQUIRED TO SUBMIT ALL QUESTIONS VIA THE WEB SITE, THAT EMAIL ADDRESS IS ONLY FOR COPIES OF THAT DOCUMENT.

UPDATE 11/25/14 UPDATED MAPS WITH NETWORK CLOSETS MARKED ARE NOW AVAILABLE TO DOWNLOAD.

UPDATE 11/25/14 Information from site visit:

·         The district currently has 5000 mobile devices plus BYOD in grades 9-12

·         Our network is a single fiber with a straight link, no loop. 

·         10 GB between buildings and some points in the buildings

·         We currently have 5000 series Avaya switches – and we would prefer to continue with Avaya switches. Bids for functionally equivalent equipment will be accepted.

·         We have one controller at Central Office with a management console.

·         We will update our maps with network closets marked.

·         When writing your bid, include cabling.

·         We are in the process of switching all classrooms over to wireless projectors.

·         We have roaming APs.

·         We have 2 domains – one for students and one for staff.

·         Security Layer proposals are welcome.

·         We have a centralized data center.

·         When writing your bid, assume all switches we have currently are full.  Bid should include switches and battery back-up.

·         Our bandwidth is currently 750 MB through Morenet with a GB connection.

UPDATE 11/21/14:  A LAN diagram is now available for download. Q&A from 11/19 site visit:
 

Should cabling be included in the bid?  Yes please give us a bid with and without.  We are also open to suggestions.  We are looking for the best solution.  Be sure to include all equipment that would be needed. 

What brand of access points do you currently have and how many do you have?  We currently use Brocade access points and there are approximately 350 throughout the entire district. 

Cellular phone service – Approx. 176 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

CATEGORY 2 PROJECT:

DISQUALIFICATION FACTOR - VENDORS ARE REQUIRED TO BID THE ENTIRE C2/HARDWARE PROJECT.  BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT WILL BE DISQUALIFIED. 

If bidding Category 2 – Erate rules require Category 2 budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by school.

There will be 2 voluntary site visits. Vendors can come and view the sites on November 19, 2014 at 9:00am or 1:00pm and December 4, 2014 at 9:00am or 1:00pm. They will meet at 1801 NW Vesper St, Blue Springs, MO 64015. Please call Kathy Bartow at 816-224-1300 to schedule an appointment for one of the dates and times above.

The Blue Springs School District will need a network infrastructure upgrade project which will include wireless access points (one per classroom and appropriate common areas), wireless controllers, switches and UPS devices. This project will cover 3 high school and 4 middle school buildings respectively.

There are building maps included on this IFCB available for download.