All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.
· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
· Please include the correct Service Provider Identification Number (SPIN) on your bid.
· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
· Contracts must not prohibit SPIN changes.
· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.
· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.
· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.
· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.
· If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.
· VENDORS WISHING TO SUBMIT BIDS FOR CATEGORY 2 PROJECT MUST ATTEND ONE OF TWO MANDATORY SITE VISITS. THE FIRST ONE IS NOVEMBER 19, 2014 AND THE SECOND ONE IS DECEMBER 3, 2014. BOTH MEETING WILL START AT 9:00AM AND VENDORS NEED TO MEET AT THE ADMIN BUILDING TO GO OVER THE SCOPE OF THE PROJECT THEN DO THE WALK THROUGH. BIDS FROM VENDORS WHO DID NOT ATTEND EITHER OF THE SITE VISITS WILL BE DISQUALIFIED.
Local phone service – Approx. 135 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.
Long distance service – Average minutes used per month 3,600
Cellular phone service including data plans – Approx. 41 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.
Internet Access – Minimum cable modem bandwidth. Terminating address for this circuit is 800 M St NE, Ardmore, 73401. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for email, web hosting, and content filtering. If your bids for Internet access include any ineligible services, please identify the amount to be cost-allocated out for email, web hosting, and content filtering or other bundled ineligible services.
Internet Access – Minimum 500 Mb bandwidth. District may consider other bandwidths. Terminating address for this circuit is 701 Veterans Blvd, Ardmore, 73401. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for email, web hosting, and content filtering. If your bids for Internet access include any ineligible services, please identify the amount to be cost-allocated out for email, web hosting, and content filtering or other bundled ineligible services.
Category 2: District Network Infrastructure Upgrade. The district will need a network infrastructure upgrade with will include three projects:
Project 1 – Cat 6A Cabling
Project 2 – Racks for eligible equipment
Project 3 – APC Battery Backups or functional equivalent
Each project must be bid separately.
DISQUALIFICATION FACTOR – TO BID ON CATEGORY 2 PROJECT 1, 2 OR 3, YOU MUST ATTEND ONE OF TWO MANDATORY SITE VISITS. THE FIRST ONE IS NOVEMBER 19, 2014 AND THE SECOND ONE IS DECEMBER 3, 2014. BOTH MEETING WILL START AT 9:00AM AND VENDORS NEED TO MEET AT THE ADMIN BUILDING TO GO OVER THE SCOPE OF THE PROJECT THEN DO THE WALK THROUGH. BIDS FROM VENDORS WHO DID NOT ATTEND EITHER OF THE SITE VISITS WILL BE DISQUALIFIED.
Answer:
I would say yes, however we do use hosted email and we prefer bids that include that service.
Answer:
We will accept Internet access bids that don’t include those services. If your bid does include those services, please identify the cost of those services separately so we can cost-allocate them out from your proposal.
Answer:
Replacing not adding to. Work must be done in accordance with time of school to ensure uptime of existing equipment during cutover.
Do not have to mine out existing cabling other than remove it from the wall if trying to use same access to get new cable down wall.
Removing it from the (MDF/IDF) is needed however but can just be bundled up out of the way and then reuse the existing cable path and any wire management inside data rooms.
Any new wall fiber runner or cable management needed to make it look nice would need to be included in bid.
All areas/sites do not have cable tray. Use of and cable management (jhooks) etc. should be part of your bid to run your wiring.
Most all areas are drop ceilings. Some ceilings (especially at HS) are 15 foot or higher and expect longer runs there.
Answer:
Most are using existing racks.
For the new racks at each site listed in your question, they are for the most part a new additional rack but a few are replacing existing older racks. We will remove any old racks out of the way.
Yes customer will move equipment and patch cables.
Racks do not have to be grounded.
Yes we understand the quantity of what we ask for to replace cabling in existing multiple racks at Jefferson including patch panels. Quote 2U front and rear wire management (quantity of 2) for every 48 wires new wires ran.
