All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Decatur School District
IFCB Posted : Oct 30, 2014
Bid Deadline : Friday, Nov 28, 2014

Questions Due By : Friday, Nov 21, 2014
Applicant Address : Decatur, AR 72722
IFCB ID : 399050001247012

IFCB Requirements :
·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
                        
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for data plans and text messaging from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data and text messaging functions.
 
·         VENDORS WHO WISH TO BID ON ANY OF THE CATEGORY TWO PROJECTS MUST ATTEND ONE OF TWO MANDATORY MEETINGS. THESE MANDATORY MEETINGS WILL BE AT 1498 STADIUM AVENUE, DECATUR, AR 72722 ON TUESDAY, NOVEMBER 11, 2014, FROM 8AM TO 3PM; AND THURSDAY, NOVEMBER 20, 2014, FROM 8AM TO 3PM. VENDORS ARE REQUIRED TO EMAIL techcoord@decatursd.com TO SCHEDULE AN APPOINTMENT FOR ONE OF THESE MEETINGS. THIS EMAIL ADDRESS IS ONLY TO RSVP FOR APPOINTMENTS – ALL QUESTIONS AND BIDS MUST BE SUBMITTED VIA THIS IFCB. ANY CATEGORY TWO BIDS FROM VENDORS WHO DID NOT ATTEND ONE OF THE REQUIRED SITE MEETINGS WILL BE DISQUALIFIED.

Services and Equipment Requested :
UPDATE 11/21/14 @ 9:42 am - Another document associate with this IFCB is now available for download - Q&A from the 11/20/14 site visit.

UPDATE 11/14/14 @ 1:53 pm - Another document associated with this IFCB is now available for download - Q&A from the 11/11/14 site visit.

Local phone service – Approx 18 lines
Long distance service – Approx 300 minutes used per month

Cellular phone service including data plans – Approx 2 lines including data plans. E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for data plans and text messaging from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data and text messaging functions.

Internet Access – Minimum DSL bandwidth; the terminating address for this circuit is 9038 Mt. Olive, Decatur, AR 72722; (479) 752.

Hosted VoIP service – Applicant needs approx 75-85 handsets with VoIP dial tone (1 per classroom/office); making a minimum of 10 simultaneous outside calls. Applicant wishes to port 18 existing numbers, (479) 752. Applicant does not require a circuit for bandwidth. Vendors are welcome to do a site visit, though not required, on one of the days provided in the Category Two Project details below. Vendors will need to email techcoord@decatursd.com to schedule an appointment. This email address is only to RSVP for appointments – all questions must be submitted via this IFCB.

Category Two – PROJECT A; PROJECT B; PROJECT C; PROJECT D.  VENDORS WHO WISH TO BID ON ANY OF THE CATEGORY TWO PROJECTS MUST ATTEND ONE OF TWO MANDATORY MEETINGS. THESE MANDATORY MEETINGS WILL BE AT 1498 STADIUM AVENUE, DECATUR, AR 72722 ON TUESDAY, NOVEMBER 11, 2014, FROM 8AM TO 3PM; AND THURSDAY, NOVEMBER 20, 2014, FROM 8AM TO 3PM. VENDORS ARE REQUIRED TO EMAIL techcoord@decatursd.com TO SCHEDULE AN APPOINTMENT FOR ONE OF THESE MEETINGS. THIS EMAIL ADDRESS IS ONLY TO RSVP FOR APPOINTMENTS – ALL QUESTIONS AND BIDS MUST BE SUBMITTED VIA THIS IFCB. ANY CATEGORY TWO BIDS FROM VENDORS WHO DID NOT ATTEND ONE OF THE REQUIRED SITE MEETINGS WILL BE DISQUALIFIED.

PROJECT A – WIRELESS PROJECT – The district is expanding wireless coverage and is seeking approx 35 additional access points. Applicant prefers Aerohive AP121 wireless N, with 5 years of Hive Manager Online licensing and will accept bids for functional equivalents.

PROJECT B – MIDDLE SCHOOL COMPUTER LAB CABLING PROJECT – Cabling one computer lab in the Middle School Annex to a data closet located in the room. Approx 32 Cat6 network drops.

PROJECT C – INTERNAL CABLING PROJECT – CAT6 – There is another document associated with this IFCB that is available for download that provides details for this internal cabling project. Please note all quantities are approximate.

PROJECT D – FIBER PROJECT – There is another document associated with this IFCB that is available for download that provides details for this fiber project. Please note all distances are estimates.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

DecaturFiberProject.pdf
DecaturNetworkCablingProject.pdf
QAfromsitevisit.pdf
QAfromsecondsitevisit.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




It is my understanding that erate will not pay for support terms longer than 3yrs. Am I mistaken or will the district plan on funding the difference out of pocket?

Answer:

USAC only makes funding commitments one year at a time. There is no E-rate limitation to the term of the contract, but that contract will only be funded one year at a time, if funding is available and if the services are performed in the appropriate funding year.

How many Aerohive AP's are currently in place?

Answer:
 35

Can we set up an appointment for our electrician to do a walk through of the school to know exactly what we will need to bid before the 20th?

Answer:
 No, we suggest you attend the meeting on the 11th to make those determinations. 

Does the required meeting last from 8:AM - 3:PM?

Answer:
 The meeting will take place during that time frame. I will be available to answer questions, and show them the data closets. You are not required to be there for that entire time.