·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for data plans and text messaging from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data and text messaging functions.

 

·         VENDORS WISHING TO SUBMIT BIDS FOR “PROJECT A” AND/OR “PROJECT B” MUST ATTEND ONE OF TWO MANDATORY SITE VISITS AT MARLOW HIGH SCHOOL, 106 SOUTH 6TH, MARLOW, OK 73055 – ASK FOR KEITH THOMAS. THE FIRST WILL BE HELD FRIDAY, NOVEMBER 7, 2014, FROM 10AM – 1 PM; THE SECOND WILL BE HELD FRIDAY, NOVEMBER 14, 2014, FROM 10AM – 1PM. “PROJECT A” BIDS AND/OR “PROJECT B” BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND EITHER MEETING WILL BE DISQUALIFIED.

UPDATE 11/17/14: BUILDING DIAGRAMS HAVE BEEN ADDED FOR DOWNLOAD.

Local phone service - Approx 96 lines

Long distance service - Applicant currently uses approx 750 minutes per month.

Cellular phone service including internet access/data plans - Approx 19 lines including 7 with data plans. E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for data plans and text messaging from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data and text messaging functions.

Point to Point Circuits - Minimum two circuits @ T1 bandwidth each:
     1)  From 510 West Main, Marlow, OK 73055  to 106 South 6th, Marlow, OK 73055 
     2)  From 510 West Main, Marlow, OK 73055 to 601 West Arapahoe, Marlow, OK 73055

 

Category Two – VENDORS WISHING TO SUBMIT BIDS FOR “PROJECT A” AND/OR “PROJECT B” MUST ATTEND ONE OF TWO MANDATORY SITE VISITS AT MARLOW HIGH SCHOOL, 106 SOUTH 6TH, MARLOW, OK 73055 – ASK FOR KEITH THOMAS. THE FIRST WILL BE HELD FRIDAY, NOVEMBER 7, 2014, FROM 10AM – 1 PM; THE SECOND WILL BE HELD FRIDAY, NOVEMBER 14, 2014, FROM 10AM – 1PM. “PROJECT A” BIDS AND/OR “PROJECT B” BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND EITHER MEETING WILL BE DISQUALIFIED.

    
     Project A: Network Infrastructure Upgrade. Applicant needs to upgrade to PoE switches, wireless access points (including controllers), cabling for wireless access points and UPS devices as needed.

    
    Project B: Managed Internal Broadband Services – Applicant will consider bids for MIBS on the existing equipment and requested equipment in Project A. Applicant prefers to own equipment for MIBS bids.