All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Muskogee ISD 20
IFCB Posted : Oct 14, 2014
Bid Deadline : Wednesday, Nov 19, 2014

Questions Due By : Wednesday, Nov 12, 2014
Applicant Address : Muskogee, OK 74401
IFCB ID : 118000001243907

IFCB Requirements :

·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·        Contracts must not prohibit SPIN changes.

 

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

 

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

 

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for data plans and text messaging from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data and text messaging functions.

 

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for DID lines from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible DID lines.


Services and Equipment Requested :

UPDATE 11/05/14: QUESTION AND BID DEADLINES HAVE BEEN EXTENDED.

UPDATE 10/31/14: FLOOR PLAN DIAGRAMS HAVE BEEN ADDED AS A SEPARATE DOWNLOAD TO THIS IFCB.

Local phone service including 2 PRI circuits  – Approx 79 Plexar stations with 8 trunk lines,  2 analog/POTS lines and 140 DID lines. Terminating address for the PRI circuits is 202 W. Broadway, Muskogee 74401 (918)684. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for DID lines from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible DID lines.

SIP Trunks – 4 trunks needed with approx. 140 DID lines. 2 at 202 W. Broadway, Muskogee, 74401 (918)684 and 2 at 1700 Beacon St, Muskogee 74403 (918)684. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for DID lines from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible DID lines.

Long distance service – Approx. 221 lines

Cellular phone service including data plans – Approx 35 lines.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for data plans and text messaging from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data and text messaging functions.

Internet Access – 2 x DSL/cable modem bandwidth – one to 4010 Buffalo Dr, Muskogee 74401 and one to 202 W. Broadway, Muskogee 74401

Internet Access - Minimum 1 Gb bandwidth fiber connection. Applicant is considering upgrading to 10 GB bandwidth. The terminating address for this circuit is 1700 Beacon St., Muskogee, 74403 (918)684. (1:1 district wide, will be servicing nearly 12k nodes)

WAN Connections – Applicant will accept bids on 10 GB lit and dark solutions. 17 x 10 GB connections from NOC, 1700 Beacon St, 74403 to: BEST Center, 202 W Broadway, 74401; MPS Transportation, 621 Altamont, 74401; BFSA, 300 Virgil Matthews Dr., 74401; Cherokee, 24th & Estelle, 74401; Creek, 200 S Country Club Rd, 74403; ECC, 901 Emporia, 74401; Grant Foreman, 800 Bacone, 74403; Harris Jobe, 2809 N. Country Club Rd, 74403; Irving, 1100 North J, 74403; Pershing, 301 N. 54th St, 74401; Sadler, 800 Altamount, 74401; Tony Goetz, 2412 Haskell Blvd, 74403; Whittier, 1705 Cincinnati Ave, 74403; Alice Robertson Jr. High, 402 North S St, 74403; Muskogee High School, 3200 E Shawnee Ave, 74403; Rougher Alternative Academy, 600 Altamont, 74401.

VENDORS WISHING TO SUBMIT BIDS FOR CATEGORY 2 PROJECT MUST ATTEND ONE OF TWO MANDATORY SITE VISITS.  THE FIRST WILL BE HELD TUESDAY, OCTOBER 28, 2014, AT 10:00 CST; THE SECOND WILL BE HELD TUESDAY, NOVEMBER 4, 2014, AT 10:00 CST.  MEET AT 202 W. BROADWAY, MUSKOGEE, 74401 FOR BOTH MEETINGS. CATEGORY TWO BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND EITHER MEETING WILL BE DISQUALIFIED. SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT/UPGRADE. BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT/UPGRADE WILL BE DISQUALIFIED.

C2 – Network Upgrade – Applicant would like to replace site main distribution switches and NOC distribution to sites. Wireless access points will also be needed at the elementary sites. UPS devices and racks as needed.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

Muskogeeschoolfloorplans.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




1. Please identify the switch manufacturer and model at each of the locations today? I.e.; Cisco XXXX or HP ProCurve XXXX. 2. Please specify if the above switches have available 10.0 Gbps SFP slots to accept service provider inserted SFP modules at each location.

Answer:
 NOC- cisco 6509 (x2)

Sites- cisco 4507 (x17)

Currently all 10gb slots at the sites are used for existing backhaul. 

Are they looking for 1 gigE fiber connection or 10 gigE fiber connection?

Answer:
 10

Is there a budget for the 10 gigE circuit? Who do they currently have as a provider to inform quoting.

Answer:
 The district declines to answer these questions.

Can you provide Scaled Maps of each school that will have Access Points installed as we were not able to do site tours. Thanks

Answer:
 Floorplans are available as an attachment to this IFCB and are the only maps available.

Due to the size and scope of this project, would it be possible to get a one week extension on both the question and RFP due date?

Answer:
 Yes, both deadlines are being extended and should be updated on this IFCB shortly. 

How do you want the DID’s split on the 4 trunks (call paths)? 140 DID’s on both or 70 on one and 70 on the other with two locations involved? Do you have an estimate of Minutes you will use for these trunks?

Answer:
 140 on both. We do not have estimates on the # of minutes.

Can you supply a map of Each Elementary needing Wireless AP's so we can design the Wireless solution per site as well as understand the Cabling requirements???

Answer:
 Floor plans are available as an attachment to this IFCB. Those are the only maps we have available at this time.

Will the school post the questions and answers that were asked from the site visit sessions on the IFCB?

Answer:
 A question was asked if Bonjour Gateway was needed, I replied with “Desired but not necessary for this project” 

A question was asked about what devices were being purchased for K-6 students, replied with “Undetermined at this time” 

A statement was made that MPS is vendor agnostic and will select the best fit for the district.  Price is not the only factor in this process. 

A statement was also made that MPS current priority was replacing the core switches at each site, sites are currently fed from 10Gb private fiber from BEST Center to each site.  Currently looking to replace two 6500 chassis at Best and 4500 chassis at each site.  Most classrooms have switches that are fed via 1Gb fiber from each distribution switch.

I found this press release on the internet dated 5/5/14. http://www.aerohive.com/pdfs/Aerohive_Education-Case-Study_Muskogee-Public.pdf Could you please provide information on how it impacts the current request for a wireless bid?

Answer:
 No impact - we do need the items we have bid out. We like positive PR.

For clarification, the 4 SIP Trunks requested, are you asking for each of them to emulate a full PRI? 4 Trunks with 23 call paths and 140 DID's each? Thank you

Answer:
 Yes & 4 SIP trunks with 200 DID’s spread across them