South Pemiscot School District R5

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Oct 9, 2014

Bid Deadline : Thursday, Nov 6, 2014

Questions Due By : Thursday, Oct 30, 2014

Applicant Address : Steele, MO 63877

IFCB ID : 907790001242933

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for data plans and text messaging from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data and text messaging functions.

Services and Equipment Requested :

Local phone service including 1 PRI circuit – Approx 22 lines. The PRI circuit address is 611 Beasley Road, Steele, MO; (573) 695.

Long distance service – Approx 600 minutes per month

Cellular phone service (voice only) – Approx 2 lines

Hosted VOIP Phone Service – For approx 131 lines; 90 handsets are needed. The area code and prefix for all buildings to receive this service is (673) 695. There are two voluntary site visits at 611 Beasley Road scheduled so vendors can confirm the applicant’s network can handle VoIP calls. The first is Tuesday, October 21, 2014 from 10am – Noon; the second is Monday, October 27, 2014 from 1pm – 3pm.

Internet Access – Minimum 50Mb. Applicant is considering upgrading up to 200Mb bandwidth. Applicant is requesting bids/contracts for a scalable, multi-year contract in bandwidth increments of roughly 25Mb (50Mb, 75Mb, 100Mb, 150Mb, and 200Mbbandwidths). Applicant will consider additional bandwidths. The terminating address for this circuit is 611 Beasley Road; (573) 695.

CATEGORY TWO – There is another document (building plans) associated with this IFCB available for download. This project will cover approximately 320 students. Applicant has substandard wiring throughout the high school building and would like to see it replaced to include one new Cat 6 wire to each teacher’s/administrative PC and if needed the same to a new Wireless Access Point. Only two classrooms would need the AP wire as the applicant placed wires for the others in summer of 2014. Applicant also needs to replace most of the switches in the buildings as they are currently rated 10/100 and applicant prefers gigabit and some POE to cover the bandwidth of going 1:1 in these grades. Applicant prefers Aerohive for the AP and will consider functional equivalents. The applicant is hoping to bring the junior and senior high schools up to and maybe a little past current best practices to help them better serve their students. Applicant is seeking an upgrade in their internet connectivity and a move of its Demark to a more central point in the high school which will allow easier administration of its connection. There are two voluntary site visits at 611 Beasley Road for this project. The first is Tuesday, October 21, 2014 from 10am – Noon; the second is Monday, October 27, 2014 from 1pm – 3pm.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

SouthPemiscotbuildingplans.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Will the applicant consider an on-site voice solution as opposed to a hosted solution?

Answer:
We are not interested in an outright purchase of a new phone system (not E-rate eligible any longer). If you are referring to a solution in which you would lease the on premise equipment to the applicant as part of the dial tone service, we are not interested in that solution as well, because most of the lease cost for the equipment would not be eligible as part of an end-to-end dial tone service.

When reviewing the switches how many total switches are needed? How many of those are POE? How many ports are needed on each switch?

Answer:
Currently:

High School has 3-48 port and 2-24 port and 1 24 port gigabit

13 classrooms, 1 teacher workroom with printers, 1 principals office, 1 secretaries office, 2 counselors office, gym with 2 coaches offices and external ap in common area.

Jr High has 4-48 and 2-24

8 classrooms, 1 library, 1 conference room, 1 principals office and my tech office

most are 10/100 and none are POE

What is needed would be at the suppliers discretion to service the need. We are allowing vendors the opportunity to quote the solution they feel will best fit our needs.

We would like 2 new drops in each classroom (1 for wireless access point and 1 for teacher) so it would be 19 POE and 19 non-POE with switches of Gigabit and ports to match.
We also encourage you to attend one of the voluntary site vists scheduled on this IFCB.

I show 22 numbered rooms in the High School and 11 numbered rooms in the Junior High. I am trying to determine how many Cat 6 pulls are needed. Is my assumption that 22 are needed in the High School plus the two needed for AP's ? Also, are any Cat 6 pulls needed for the Junior High Building?

Answer:
We would like 2 new drops in each classroom (1 for wireless access point and 1 for teacher) so it would be approx. 19 POE and approx. 19 non-POE with switches of Gigabit and ports to match. We encourage you to attend one of the voluntary site visits to see current configurations.

When quoting Internet Access, do you want pricing for asymmetric, symmetric or aggregate? Do you want pricing for shared or dedicated?

Answer:
I would want symmetric and dedicated

Under local phone lines, how many of the 22 lines are PRI channels and how many are analog lines?

Answer:
Currently we have 3 pots lines that are for 911 only( because of the way the current phone system works with 911 ) and 5 pots lines that are for fax machines with the remainder PRI

You have requested 90 handsets and 131 lines. Can you please clarify the number of lines. How many concurrent call instances will you need?

Answer:
Best of my knowledge I have no metrics on that from the current system but would guess with 4 locations (Administration, High School, Grade School and Kindergarten / Pre-School) give 1 call each plus 2 for head room.

Concurrent call instances would be 6.

How many new access points are needed?

Answer:
Approx. 23

When doing the walk through in the Jr. High building we noticed some Category 5E cable. Do you wish for it to be replaced or can it remain?

Answer:
She is talking about the Jr high building it was built in the last 4 years and is wired just fine other than they might feel that they needed to run new wires for the access points. With the upgrade that I am wanting for the High / Jr High School in wireless the high school will need to be rewired but not the Jr High.

No, new wire in the Jr High building would not be required.

Question deadline has been reached.