·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·         Contracts must not prohibit SPIN changes.

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for data plans and text messaging from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data and text messaging functions.

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for DID lines from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible DID lines.

·         CATEGORY 2 PROJECTS A & B:  VENDORS WISHING TO SUBMIT BIDS FOR EITHER PROJECT A AND/OR PROJECT B MUST ATTEND ONE OF TWO MANDATORY SITE VISITS.  THE FIRST VISIT WILL BE HELD THURSDAY, OCTOBER 23, 2014, BETWEEN 8AM AND 4PM; THE SECOND WILL BE HELD WEDNESDAY, NOVEMBER 5, 2014 BETWEEN 12:30PM AND 4PM.  VENDORS ARE ASKED TO CALL THE TECHNOLOGY DEPARTMENT AT (314) 290-4014 TO RSVP.

UPDATE: 10/17/14 – FLOOR PLANS FOR THE WIRELESS PROJECT HAVE BEEN ADDED TO THIS IFCB

UPDATE 10/8/14: THE BID DEADLINE HAS BEEN EXTENDED TO 11/12/14. THE QUESTION DEADLINE HAS BEEN EXTENDED TO 11/5/2014.

Local phone service – Approx 290 DID lines including 2 PRI circuits.  The PBX is located at 8136 Groby Road, University City, MO 63130; (314) 290.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for DID lines from their funding request.  If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible DID lines.

Long distance service – Applicant averages 1,500 minutes per month

Cellular phone service including data plans – Approx 52 lines.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for data plans and text messaging from their funding request.  If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data and text messaging functions.

Point to Point T1 Circuits – Approx five (5) T1 circuits, each circuit at a minimum T1 bandwidth.  All circuit addresses are in University City, MO 63130; (314) 290.  The hub location for each circuit is 8136 Groby Road, connecting:

1.       Flynn Park ES, 7220 Waterman Avenue

2.       Jackson Park ES, 7400 Balson Avenue

3.       University City HS, 7401 Balson Avenue

4.       Brittany Woods MS, 8125 Groby Road

5.       Nathaniel Hawthorne ES, 1351 North Hanley Road

CATEGORY 2 PROJECTS A & B:  VENDORS WISHING TO SUBMIT BIDS FOR EITHER PROJECT A AND/OR PROJECT B MUST ATTEND ONE OF TWO MANDATORY SITE VISITS.  THE FIRST VISIT WILL BE HELD THURSDAY, OCTOBER 23, 2014, BETWEEN 8AM AND 4PM; THE SECOND WILL BE HELD WEDNESDAY, NOVEMBER 5, 2014 BETWEEN 12:30PM AND 4PM.  VENDORS ARE ASKED TO CALL THE TECHNOLOGY DEPARTMENT AT (314) 290-4014 TO RSVP.  CATEGORY 2 BIDS FROM VENDORS WHO DO NOT ATTEND EITHER MEETING WILL BE DISQUALIFIED.

PROJECT A:  Approximately 60-75 Ubiquity wireless access points or functional equivalent.

PROJECT B:  Install Project A equipment, including 10Gb fiber runs to each of 4 IDF closets, 2 pairs of Cat-5e or Cat-6 cables from the included POE switch in the IDF to each access point, and all associated design, hardware, labor, and equipment.