All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Mason Indep School District 2
IFCB Posted : Dec 20, 2013
Bid Deadline : Friday, Jan 17, 2014

Questions Due By : Friday, Jan 10, 2014
Applicant Address : Mason, OK 74859
IFCB ID : 363370001186209

IFCB Requirements :

·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·        Contracts must not prohibit SPIN changes.

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·        WEB HOSTING VENDORS ARE REQUIRED TO FILL OUT THE ATTACHED COVER SHEET FOR WEB HOSTING BIDS. WEB HOSTING BIDS SUBMITTED WITHOUT THAT COVER PAGE WILL BE DISQUALIFED. VENDORS NOT SUBMITTING WEB HOSTING BIDS ARE NOT REQUIRED TO USE THE COVER PAGE.

·        Maintenance bids listing only an hourly rate will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed; and b) propose a number of hours at a particular monthly rate to properly maintain the entire list of equipment.  Bids that only contain hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total, will be disqualified.


Services and Equipment Requested :

Local and long distance service – Approx. 7 lines

Cellular phone service including data plans/internet access  - Approx. 3 lines

Wireless internet access for mobile hot spots – Approx. 3

Wireless internet access for tablet devices – Approx. 3

Email Service – Approx. 50 staff accounts

Internet Access – Minimum 6 Mb bandwidth, district considering upgrading to 100 Mb bandwidth. Please provide scalable bids/contracts. Terminating address for this circuit is 374006 E 1000 Rd, Mason, 74859 (918)623.

 

Web Hosting:  There is a Web Hosting Cover Page associated with this IFCB that is available for download.  WEB HOSTING BIDS SUBMITTED WITHOUT THE ATTACHED COVER PAGE WILL BE DISQUALIFIED.

Web Hosting – 3 sites

 

BASIC MAINTENANCE OF INTERNAL CONNECTIONS:  MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED.  VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT.  BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.

UPS device maintenance 4 X TrippLite SMART1500RM2U

Server maintenance 9 x Intel GFS5200

Firewall maintenance 1 x Juniper SSG140

Router maintenance 1 x Juniper J4350

Switch maintenance 8 x Extreme x250e-24t

Switch maintenance 8 x Extreme x450e-48p

Access point maintenance 10 x Altitude 350-2 Detachable Antenna Access Points

Switch maintenance 1 x Summit WM200 Wireless Switch

Cable maintenance Approx 100 x Cat5e Data Drops

Fiber Maintenance 4 Fiber Runs: from ES to MS; from MS to Library; from MS to MS upper; from MS to HS


There is an additional document associated with this IFCB. Please click the buttons to download the document.

MasonWHCoverPage.docx

Questions Received with Applicant Answers   ( Ask Questions? )




Are their walk thru dates available or mandatory for the RFP requests?

Answer:
 One voluntary walk through: Thurs January 9th, 9-11 am.