·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·        Contracts must not prohibit SPIN changes.

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·        WEB HOSTING VENDORS ARE REQUIRED TO FILL OUT THE ATTACHED COVER SHEET FOR WEB HOSTING BIDS. WEB HOSTING BIDS SUBMITTED WITHOUT THAT COVER PAGE WILL BE DISQUALIFED. VENDORS NOT SUBMITTING WEB HOSTING BIDS ARE NOT REQUIRED TO USE THE COVER PAGE.

UPDATE 12/19/13 4:15 CST: A SECOND 470 HAS BEEN POSTED FOR WEB HOSTING FOR SEVEN SITES (470# 773550001185451) THE NUMBER OF WEB HOSTING SITES HAS BEEN UPDATED IN THE SERVICES REQUSTED BELOW. IF YOU PREVIOUSLY SUBMITTED A BID FOR SIX SITES, YOU WILL NEED TO RESUBMIT A BID FOR SEVEN SITES. THE COVER PAGE HAS BEEN UPDATED AS WELL.

UPDATE 1/16/2013: THE BID DEADLINE HAS BEEN EXTENDED TO 1/22/2014
Local phone service and long distance service – Approx. 50 analog/POTS lines

Hosted VOIP phone service – Applicant is considering switching current 50 analog/POTS lines over to Hosted VOIP service with the addition of PRI circuits to handle the outside lines. This is needed for approximately 250 handsets.

Internet Access – Minimum 100 Mb bandwidth, district considering up to 300 Mb bandwidth. The terminating address for this circuit is 117 E 2bd St, Hope, 71801. The area code and prefix for the service address (or terminating point) are (870)722 .
Cellular phone service including internet access/data plan – Approx. 10

Web Hosting:  There is a Web Hosting Cover Page associated with this IFCB that is available for download.  WEB HOSTING BIDS SUBMITTED WITHOUT THE ATTACHED COVER PAGE WILL BE DISQUALIFIED.

Web Hosting – 7 sites

WAN Connections – 5 connections at minimum 100 Mb bandwidth up to 1 GB. Hub is HPS Administration Building:

HPS Administration Building

117 East 2nd Street

Hope, Arkansas 71801

Phone: 870-722

Wm. Jefferson Clinton Primary School

601 Lakeshore

Hope, Arkansas 71801

Phone: 870-722

Beryl Henry Elementary School

2000 South Main Street

Hope, Arkansas 71801

Phone: 870-777

H.C. Yerger Middle School

400 East 9th Street

Hope, Arkansas 71801

Phone: 870-722

Hope High School

1700 South Main Street

Hope, Arkansas 71801

Phone: 870-777

Garland Learning Center

601 West 6th Street

Hope, Arkansas 71801

Phone: 870-722