All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Brazos School for Inquiry & Creativity
IFCB Posted : Dec 11, 2013
Bid Deadline : Monday, Jan 13, 2014

Questions Due By : Tuesday, Jan 7, 2014
Applicant Address : Bryan, TX 77802
IFCB ID : 784120001179223

IFCB Requirements :

·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·        Contracts must not prohibit SPIN changes.

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·        Maintenance bids listing only an hourly rate will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed; and b) propose a number of hours at a particular monthly rate to properly maintain the entire list of equipment.  Bids that only contain hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total, will be disqualified.

UPDATE 12/11/13 4:09 - NO CHANGES MADE TO SERVICES REQUESTED ONLY CHANGED FORMATTING ERRORS


Services and Equipment Requested :

Local and long distance phone service including voicemail – Approx. 26 lines

District considering adding PRI circuit and approx. 20 DID lines. Circuit will terminate at 410 Bethel Lane, Bryan, 77802 (979)774.

Cellular phone service including data plans/internet access – Approx. 95 lines

Wireless internet access for data cards – Approx. 7

WAN Connections – Minimum 10 Mb bandwidth, district would like pricing for 10 Mb, 20 Mb, 30 Mb, 40 Mb, 100 Mb and 1 GB bandwidths. 2 Connections from 410 Bethel Lane, Bryan, 77802 (979)774 – one to 6400 Southwest Freeway, Houston 77074 (713)270 and one to 1055 W. Tidwell, Houston 77091 (713)344.

Internet Access -  for distance learning including video conferencing services – Minimum 3 Mb bandwidth to 410 Bethel Lane, Bryan 77802 (979)774. District would like pricing for 3 Mb, 10 Mb, 20 Mb, 30 Mb, 40 Mb, 100 Mb bandwidths.

Internet Access – Minimum 40 Mb bandwidth - 410 Bethal Lane, Bryan 77802 (979)774. District would like pricing for  40 Mb, 100 Mb and 1 GB bandwidths.

Email service – Approx. 100 staff account and approx. 500 student accounts. Schools use PC. District interested in pricing for ineligible archiving. Erate eligible and ineligible charges should be clearly marked on bid.

Distance Learning  Service/Access for 3 schools

Video Conference Service for 3 Schools

Basic Maintenance of Internal Connections

There will be one voluntary site visit at 410 Bethel Lane, Bryan 77802 on 12/20/13 from 2:00 – 5:00 pm.

There will be one voluntary site visit at 1055 W. Tidwell, Houston, 77091 on 01/06/14 from 2:00 – 5:00 pm.

There is another document associated with this IFCB available for download that lists the equipment to be maintained. District is also interested in Cisco Base pricing.  MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED.  VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT.  BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

Brazos20142015BasicMaintenanceEquipmentlist.xlsx

Questions Received with Applicant Answers   ( Ask Questions? )




1. What type of platform for the 95 voice+data lines (standard handset, Android or iOS)? 2. Is the applicant seeking pooled minutes for the 95 voice+data lines? If so, what is that minute pool?

Answer:
 Question: 1. What type of platform for the 95 voice+data lines (standard handset, Android or iOS)? 

Answer.- 1. 87 standard handset minimum
                         8 Android or iOS minimum
 
2. Is the applicant seeking pooled minutes for the 95 voice+data lines? If so, what is that minute pool?
 
Answer.- 2. 87 voice 5,200 per month pool minutes and 300 text messages each and push to talk or direct connect capabilities minimum
                       8 unlimited (everything) phones with internet access/data plans minimum
All local and long distance services minimum