All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Chickasha ISD 1
IFCB Posted : Nov 20, 2013
Bid Deadline : Wednesday, Dec 18, 2013

Questions Due By : Wednesday, Dec 11, 2013
Applicant Address : Chickasha, OK 73018
IFCB ID : 670210001168127

IFCB Requirements :

·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·        Contracts must not prohibit SPIN changes.

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·        Maintenance bids listing only an hourly rate will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed; and b) propose a number of hours at a particular monthly rate to properly maintain the entire list of equipment.  Bids that only contain hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total, will be disqualified.


Services and Equipment Requested :

Local phone service – Approx. 106 analog/POTS lines and approx. 100 DID lines with minimum 7 PRI circuits. PRI circuits terminate at the following addresses in Chickasha, 73018:

101 John P Cowan
1000 S 9th St
1415 W Grand Ave
2301 S 16th St.
102 W Dakota Ave
1208 S 17th St
900 W Choctaw Ave

Long Distance Service – Avg. minutes used per month 900
Cellular Phone Service including data plans – Approx. 14 lines
Wireless internet access for hot spot – Approx. 1
Internet Access – Minimum 100 Mb, district considering up to 500 Mb bandwidth. Please provide scalable quotes/contracts in 100 Mb increments. Terminating address for this circuit is 103 Dakota, 73018 (405) 222.
WAN Connections – Minimum 7 x 1 GB bandwidth and 1 x 100 Mb, district considering up to 10 GB bandwidth with one of the following options:
Option 1 – Up to 10 G shared access between all sites with 1G interfaces at the remote sites and one interface (up to 10G) at the data center.
Option 2 – Shared access (up to 10 B) between all sites with 10 G interfaces at all sites. 10G handoff must be via fiber optics with LC connector.
Option 3 – Dedicated interfaces (up to 10G) from each remote site back to the data center. The data center would have a dedicated port (up to 10G) per remote site. 10G handoff must be fiber optics with LC connector.

If the vendor is providing switching/routing hardware then it must be protected by a UPS (vendor provided) with minimum of one hour uptime.

WAN Addresses:

Hub – Lincoln ES, 103 Dakota, Chickasha 73018
101 John P Cowan, Chickasha 73018
1000 S 9th St, Chickasha 73018
1415 W Grand Ave, Chickasha 73018
1000 W Minnesota Ave, Chickasha 73018 (currently at 100 Mb)
103 W Dakota Ave, Chickasha 73018
1208 S 17th St, Chickasha 73018
900 W Choctaw Ave, Chickasha 73018

INTERNAL CONNECTIONS:

Network equipment for 10GB site to site connectivity
All 10GB hardware necessary for connectivity to Erate eligible servers. Include all needed components such as fiber jumpers, SFP cables etc.
10GB Network Interface Cards for servers
1 exchange server
2 DNS/DHCP servers
1 firewall
2 fiber line runs
200 line drops
1 10gig switch for servers
20 IP Office Endpoint Licenses
Phone system upgrade licenses to newest version
Windows Server 2012 licenses as needed
Windows Server 2012 CALs as needed
Exchange server licenses as needed
Exchange server premium CALs as needed

BASIC MAINTENANCE OF INTERNAL CONNECTIONS:  There is another document associated with this IFCB available for download that lists the equipment to be maintained.  MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED.  VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT.  BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

ChickashaY17BMIC.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Hello, Will there be a scheduled walk thru date and time?

Answer:
 we have set December 3 at 10:00am for anyone wanting to see our tech equipment. They will be meeting at our Admin office at 900 W Choctaw

Will the school be having an Erate Walk thru for Internal Connections?

Answer:
 we have set December 3 at 10:00am for anyone wanting to see our tech equipment. They will be meeting at our Admin office at 900 W Choctaw

Hello, this is Elmer Sisson with Telco Supply, i am looking at quoting the 20 VOIP endpoints and the upgrade to 9.0 for your Avaya IPO. I was wondering if you knew how many IPO Cabinets there were and if it was an Avaya IPO 500V2?? What version do you currently have is it aleast a 6.1?? Thank you.

Answer:
 8 ip office chassis 500v2 with version 8.1 on them currently. 

One, Please let me know the manufacturer and model number of the district switches which connect to the WAN at each site listed in your request? I.e.; Cisco, HP, etc. Two, do the switches listed have available 1.0 Gbps ports for insertion of Service Provider SFP modules and if so how many available ports? We would need one at each of the remote sites and the 7 at the District Hub site.

Answer:
 The district has Extreme Networks switches. The current configuration has Extreme X450 switches. There are enough fiber ports to accommodate the needed ports at the remote sites and the main site. 

The 10GB connectivity will be contingent on Erate funding for hardware for 10GB switching which is being asked for this year.

What is the current configuration and bandwidth for the sites?

Answer:
 Bandwidth is 100MB