·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·        Contracts must not prohibit SPIN changes.

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·        Maintenance bids listing only an hourly rate will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed; and b) propose a number of hours at a particular monthly rate to properly maintain the entire list of equipment.  Bids that only contain hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total, will be disqualified.

UPDATE: 12/17/2013: THE BID DEADLINE HAS BEEN EXTENDED TO 12/27/2013

UPDATE 12/16/2013: A LIST OF SERIAL NUMBERS FOR THE CISCO EQUIPMENT HAS BEEN ADDED AND IS NOW ATTACHED TO THIS IFCB

Local phone service including 6 PRI circuits – Approx. 3400 DID lines and approx. 258 analog/POTS lines. Service address for all 6 PRI is 14705 Woodforest Blvd., Houston,  77015 (832)386. PRI's function as a single trunk group.
Cellular phone service – Total of 426 lines - Approx. 242 iPhone devices with 1,000 minutes, unlimited data and text, approx. 127 push to talk phones only, approx. 30 voice only, approx. 23 voice and text, approx. 4 voice, text and data. All phones except iPhones need to have push to talk services – 184.
Wireless internet access for data cards – Approx. 9
Wireless internet access for tablet devices – Approx. 7
PTP Circuits - Minimum 4 x T1 bandwidth to connect the following four buildings to 14705 Woodforest Blvd, Houston 77015:
Force Street Bldg. - 13710 Alderson, Houston 77015
GPISD Maint. - 1101 Holland Ave, Galena Park, 77547
FFA Bldg. - 2000 Holland, Galena Park, 77547
Region IV - 7145 West Tidwell Rd, Houston 77092
Internet Access – Minimum 250 Mb bandwidth, district is considering upgrading to 400 Mb bandwidth and may consider higher bandwidths. Terminating address for this circuits is 14705 Woodforest Blvd, Houston 77015 (832)386
Internet Access - Minimum 2 x 5Mb. Terminating address for circuits, Becker Early Childhood Center, 1908 2nd St, Galena Park, 77547 (832)386 and 1101 Holland, Galena Park, 77547 (832)386.

INTERNAL CONNECTIONS/NETWORK UPGRADE:  There is another document associated with this IFCB available for download that details the equipment the applicant wishes to purchase.  The document lists equipment that the applicant prefers – the will also accept functional equivalents of said items. 

BASIC MAINTENANCE OF INTERNAL CONNECTIONS:  There is another document associated with this IFCB available for download that lists the equipment to be maintained.  MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED.  VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT.  BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.