·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·        Contracts must not prohibit SPIN changes.

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·        Maintenance bids listing only an hourly rate will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed; and b) propose a number of hours at a particular monthly rate to properly maintain the entire list of equipment.  Bids that only contain hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total, will be disqualified.

·        DISQUALIFICATION FACTOR: VENDORS WHO BID SWITCHES AND WAP UNDER INTERNAL CONNECTIONS MUST BID ALL NETWORK MAINTENANCE ITEMS. VENDORS WHO DO NOT BID SWITCHES, WAP AND NETWORK MAINTENANCE WILL BE DISQUALIFIED.

UPDATE 11/19/13 - THE INTERNAL CONNECTIONS SPREADSHEET HAS BEEN UPDATED TO REFLECT THE CORRECT MODEL #S AND QUANTITIES FOR THE SWITCHES REQUESTED.

UPDATE 12/12/2013: THE BID DEADLINE HAS BEEN EXTENED TO 12/16/2013

UPDATE 11/19/13 - The Internal Connecitons Spreadsheet has been updated to reflect the correct model # and quantities for the switches requested.

Local and long distance service – Approx. 49 lines

Cellular phone service including data plans/internet access – Approx. 2

Internet Access – Minimum 6 Mb bandwidth. Terminating address for this circuit is 113 Westlawn, Prague, 74864 (405)567.

Internet Access – Minimum 100 Mb bandwidth, district is considering up to 200 Mb bandwidth and may consider higher bandwidths. Please provide scalable quotes/contracts. Terminating address for this circuit is at the high school, Hwy 62 and Bluebell Rd, Prague 74864 (405)567.

Email service for approx. 85 staff, no student email accounts.

DISQUALIFICATION FACTOR: VENDORS WHO BID SWITCHES AND WAP UNDER INTERNAL CONNECTIONS MUST BID ALL NETWORK MAINTENANCE ITEMS. VENDORS WHO DO NOT BID SWITCHES, WAP AND NETWORK MAINTENANCE WILL BE DISQUALIFIED.

There will be two voluntary site visits for the Priority Two items on this IFCB. The first one is Friday, November 22, 2013 from 9:30am – 11:30am. The second one is Monday, December 2, 2013 from 9:30am – 11:30am. RSVP via email to aevans@prague.k12.ok.us . Go to Prague HS on either site visit date at Hwy 62 and Bluebell Road.

INTERNAL CONNECTIONS: There is a separate spreadsheet associated with this IFCB for download with a list of equipment for Project A and Project B. District will consider functional equivalent of all items. All bids must clearly identify Erate eligible items and Erate ineligible items. District is aware not all items are eligible for Erate. Bids should be clearly identified as Project A or Project B.

Prague ISD is also requesting a lease to purchase or pure lease option in case Erate funding is not provided.

Here are some additional specs for the computers on Project B:

Minimum specifications on the computers to include these items or functional equivalent {all computers must be pre-imaged as part of the purchase price}:

a) (128) Student Desktops or units of 30 desktops   {all computers should have Microsoft Office installed}: DELL OPTIPLEX 760, INTEL CORE 2 DUO, 3.0GHZ, 4GB RAM, 80GB HD, DVD-ROM, NEW, MICROSOFT KB & MOUSE, WIN 7 PRO, 5 YEAR OWNERSHIP WARRANTY",   Minimum of a 19" monitor

b) (120) Laptops (should have Microsoft Office installed) – Should have similar specs to 128 desktops in item a).

c)  (64) Student Desktop units   {all computers should have Microsoft Office installed}: DELL OPTIPLEX 9020, SFF, INTEL CORE i5, 3.2GHZ, 8GB RAM, 500GB HD, DVD-RW,INTERGATED VIDEO, WIN 7 PRO, 5 year "ZERO COST OF OWNERSHIP WARRANTY" , Minimum of a 19" monitor

 d)  (4) 32 Laptop Cart units  {all computers should have Microsoft Office installed}:  LATITUDE E6410, INTEL CORE i5, 4GB RAM, 160GB HD, DVD-RW, "14.1" SCREEN, 5 YEAR "ZERO COST OF OWNERSHIP WARRANTY"

e)(79) Teacher Computers All should have Microsoft Office and a minimum of 24" monitor: DELL OPTIPLEX 9020, SFF, INTEL CORE i5, 3.2 GHZ, 8GB RAM, 500GB HD, DVD-RW, INTERGATED VIDEO, WIN 7 PRO, 5 year "ZERO COST OF OWNERSHIP WARRANTY" 

BASIC MAINTENANCE OF INTERNAL CONNECTIONS:  There is another document associated with this IFCB available for download that lists the equipment to be maintained.  MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED.  VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT.  BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.