·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·         Contracts must not prohibit SPIN changes.

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·         WEB HOSTING VENDORS ARE REQUIRED TO FILL OUT THE ATTACHED COVER SHEET FOR WEB HOSTING BIDS. WEB HOSTING BIDS SUBMITTED WITHOUT THAT COVER PAGE WILL BE DISQUALIFED. VENDORS NOT SUBMITTING WEB HOSTING BIDS ARE NOT REQUIRED TO USE THE COVER PAGE.

·         MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED.  VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT.  BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.

UPDATE 12/16/13: A NEW SITE VOLUNTARY SITE VISIT HAS BEEN SCHEDULED: Thursday December 19th from 1-3 

UPDATE 12/16/2013: THE BID DEADLINE HAS BEEN EXTENDED TO 12/23/13

UPDATE: 11/15/2013 - A DOCUMENT (BUILDING MAPS) HAS BEEN ADDED TO THIS IFCB.

VOLUNTARY SITE VISITS WILL BE ALLOWED ON FRIDAY, NOVEMBER 15, 2013, FROM 9AM-12PM & MONDAY, NOVEMBER 18, 2013, FROM 9AM-12PM, AT 803 SOUTH STATE STREET, SENATH, MO 63876.

Local phone service – Approx 19 POTS lines

Long distance service – Approx 19 lines; applicant currently averages approx 250 minutes per month

Cellular phone service including internet access/data plans – Approx 14 lines

Wireless internet access/data plans for mobile hot spots – Approx 3 mobile hot spots

Wireless internet access/data plans for tablet devices – Approx 20 tablet devices

Internet Access – Minimum 200Mb bandwidth, applicant is considering upgrading up to 500Mb bandwidth.  Service providers are encouraged to submit bids/contracts with scalable bandwidth pricing from 200Mb to 500Mb bandwidths.  The terminating address for this circuit is 801 State Street, Senath, MO 63876; (573) 738.

Email service – For approx 150 staff accounts and approx 800 student accounts

Web Hosting – For 4 sites.  There is a Web Hosting Cover Page associated with this IFCB that is available for download.  WEB HOSTING BIDS SUBMITTED WITHOUT THE ATTACHED COVER PAGE WILL BE DISQUALIFIED.

Hosted VoIP Phone Service – Applicant needs VoIP dial tone service to approx 150 handsets; a circuit will be required, applicant is expecting to need approx two T1 circuits;  service will be to buildings with area code and prefix (573) 738 and (573) 737.

INTERNAL CONNECTIONS

                DHCP server – Approx 1

                DNS Server – Approx 1

Switches with POE+ and Fiber Connectivity – Approx 21

Wiring of classrooms to include hardware and installation – Approx 150

Access Points for wireless with installation – Approx 65

Six total fiber runs between buildings:  1 run @ 300ft, 1 run @ 800ft, and 4 runs @ 1,000ft each

BASIC MAINTENANCE OF INTERNAL CONNECTIONS:  MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED.  VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT.  BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.

For eligible network equipment and all items listed under “INTERNAL CONNECTIONS”