·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·         Contracts must not prohibit SPIN changes.

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·         MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED.  VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT.  BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.

UPDATE 12/9 - LAT AND LONG FOR ALPHA SITE ADDED

The Alpha site is LAT: 35.4158082, LONG:-97.5114036

UPDATE 12/5/2013: LONGITUDE AND LATITUDES FOR WAN SITES HAVE BEEN ADDED

Shields location – LAT: 35.4171127, LONG: -97.5084105

High School – LAT: 35.426701,LONG: -97.5041727

2222 SW 44^th – LAT: 35.4200426,LONG: -97.5517547

Elementary – LAT: 35.411857,LONG: -97.5484682

Middle School – LAT: 35.4178187,LONG -97.5118083

Cellular phone service including internet access/data plans – Approx 150 lines

Wireless internet access for mobile hot spot – Approx one hot spot

Internet Access – Minimum 20Mb bandwidth; applicant is considering upgrading to 100Mb bandwidth.  Service providers are strongly encouraged to submit bids/contracts with scalable pricing from 20Mb to 100Mb bandwidths.  The terminating address for this circuit is 5000 South Santa Fe, Oklahoma City, OK 73129;  

Hosted VoIP phone service or IP Centrex or similar service – Applicant currently has 121 lines including one PRI circuit and 100 DID lines for local and long distance service and is considering switching to hosted VoIP or IP Centrex (or similar type) of service.  Applicant will need to make approximately 15-20 simultaneous calls and will require approximately 20-25 handsets.  A circuit/bandwidth will be required for this service to connect to the outside world.  The NPA-NXX’s for buildings to receive service are:  (405) 635, (405) 681, (405) 601, (405) 635, and (405) 631.  Please note there is another building (Early Childhood Center) that will require service however phone service is not currently active at this time; applicant is assuming the NPA-NXX will be (405) 681.

WAN CONNECTIVITY – Minimum 1,000Mb bandwidth for each connection; From the hub address 5000 South Santa Fe, Oklahoma City, OK 73129; (405) 635 to:

                301 SE 38^th Street, Oklahoma City; (405) 631

                4712 S Santa Fe, Oklahoma City; (405) 635

                5325 S. Penn, Oklahoma City; (405) 681

                2222 SW 44^th, Oklahoma City; (405) 681

                4825 S. Shields, Oklahoma City; (405) 601

INTERNAL CONNECTIONS

                Wireless Access Points – Approx 30 Cisco AIR-AP1141N-A-K9 or functional equivalent

BASIC MAINTENANCE OF INTERNAL CONNECTIONS:  There is another document associated with this IFCB available for download that lists the equipment to be maintained.  MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED.  VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT.  BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.