All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Clinton ISD 99
IFCB Posted : Nov 7, 2013
Bid Deadline : Thursday, Dec 5, 2013

Questions Due By : Thursday, Nov 28, 2013
Applicant Address : Clinton, OK 73601
IFCB ID : 264170001162031

IFCB Requirements :

·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the

        system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·         MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED.  VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT.  BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.

VENDORS WISHING TO SUBMIT BIDS FOR EITHER INTERNAL CONNECTIONS OR BASIC MAINTENANCE MUST ATTEND ONE OF TWO MANDATORY WALK THROUGHS.  THE FIRST WILL BE HELD FRIDAY, NOVEMBER 15, 2013, FROM 10AM TO NOON; THE SECOND WILL BE HELD FRIDAY, NOVEMBER 22, 2013, FROM 10AM TO NOON.  BOTH MEETINGS WILL TAKE PLACE AT THE SOUTHWEST ELEMENTARY TECHNOLOGY OFFICES AT THE INTERSECTION OF WEST MODELL AND SOUTH 19TH STREET IN CLINTON, OK.  PRIORITY TWO BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND EITHER MEETING WILL BE DISQUALIFIED.


Services and Equipment Requested :

UPDATE 11/25/2013 - DUE TO BAD WEATHER ON THE 22ND ANOTHER SITE VISIT WILL BE ALLOWED ON 12/2/2013 FROM 10:00 TO NOON, SOUTHWEST ELEMENTARY AT THE INTERSECTION OF OPAL AND MODELL

UPDATED 11/7/13:  CORRECTED DISPLAY ERRORS UNDER ABOVE "REQUIREMENTS" FIELD.

Local phone service – Approx 25 lines

Long distance service – Approx 25 lines

Cellular phone service including internet access/data plans – Approx 2 lines

Wireless internet access/data plans for tablet devices – Approx 20 devices

Internet Access – Minimum 100Mb bandwidth; applicant is specifically looking at upgrading to 300Mb bandwidth; but will accept bids at higher bandwidth levels.  The terminating address for this circuit is 1001 Orient Avenue, Clinton, OK  73601; (580) 323.

VENDORS WISHING TO SUBMIT BIDS FOR EITHER INTERNAL CONNECTIONS OR BASIC MAINTENANCE MUST ATTEND ONE OF TWO MANDATORY WALK THROUGHS.  THE FIRST WILL BE HELD FRIDAY, NOVEMBER 15, 2013, FROM 10AM TO NOON; THE SECOND WILL BE HELD FRIDAY, NOVEMBER 22, 2013, FROM 10AM TO NOON.  BOTH MEETINGS WILL TAKE PLACE AT THE SOUTHWEST ELEMENTARY TECHNOLOGY OFFICES AT THE INTERSECTION OF WEST MODELL AND SOUTH 19TH STREET IN CLINTON, OK.  PRIORITY TWO BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND EITHER MEETING WILL BE DISQUALIFIED.

 

INTERNAL CONNECTIONS:  BIDS FOR INTERNAL CONNECTIONS RECEIVED FROM VENDORS WHO DID NOT ATTEND ONE OF TWO MANDATORY WALK THROUGHS WILL BE DISQUALIFIED.

District wants to be able to accomplish the following:

1.       Supply enough bandwidth and infrastructure to accommodate 2,000 iPads and an additional 2,000 other wireless devices across the district.

2.       Supply teachers with the ability to capture classroom lessons to be used for online learning options for students.

3.       Upgrade telephone lines so that they are fully functioning.

4.       Upgrade and add classroom hardware and infrastructure for distance learning classrooms at the high school.


BASIC MAINTENANCE OF INTERNAL CONNECTIONS:  There is another document associated with this IFCB available for download that lists the equipment to be maintained. 
MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED.  VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT.  BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED. MAINTENANCE BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND ONE OF TWO MANDATORY WALK THROUGHS WILL BE DISQUALIFIED.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

ClintonISD99BMICList.xlsx

Questions Received with Applicant Answers   ( Ask Questions? )




We received the request to bid today, 11/25/13. This is past the Mandatory walk through dates. Can we schedule a walk through now?

Answer:
 You just received the notifications for the update, which is the newly-scheduled walkthough.

UPDATE 11/25/2013 - DUE TO BAD WEATHER ON THE 22ND ANOTHER SITE VISIT WILL BE ALLOWED ON 12/2/2013 FROM 10:00 TO NOON, SOUTHWEST ELEMENTARY AT THE INTERSECTION OF OPAL AND MODELL