All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Empire School District 21
IFCB Posted : Nov 5, 2013
Bid Deadline : Tuesday, Dec 3, 2013

Questions Due By : Tuesday, Nov 26, 2013
Applicant Address : Duncan, OK 73533
IFCB ID : 584560001160618

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·         MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED.  VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT.  BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.

 


Services and Equipment Requested :
Internet Access - Applicant currently has 10Mb bandwidth and is considering upgrading up to 40Mb bandwidth.  Service providers are encouraged to submit bids/contracts with scalable bandwidth pricing from 10Mb up to 40Mb bandwidths.  The terminating address for this circuit is 9450 West Cherokee Road, Duncan, OK 73533; (580) 252.

INTERNAL CONNECTIONS:
     Upgrade existing Fiber to 1 gigabit 
     Bury Fiber in PVC conduit to six buildings for new gigabit links, Approx 4,200 feet
     Approx 17 1GB 24 port switches
     Approx 3 switch racks
     Approx 11 UPS backup batteries on all switch stacks
     Approx 1 UPS device on DHCP server
     Approx 150 internet drops into classromms
     Installation/configuration of DHCP server
     Approx 1 DHCP server:  Intel server chassis, dual quad core intel xeon processors, 16GB RAM, mirrored sata 600 hard drives, mirrored internal server backup drives, server 2012 or current operating system
     Approx 1 Mirrored NAS device for server back up storage.


BASIC MAINTENANCE OF INTERNAL CONNECTIONS:  For items listed under "INTERNAL CONNECTIONS."  MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED.  VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT.  BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.

Questions Received with Applicant Answers   ( Ask Questions? )




Does the buried fiber cross a pulic right of way?

Answer:
 All of the requested fiber connections are on one contiguous piece of property.

I am requesting an onsite visit to better understand the schools network. This will allow me to develop a solution tailered to their specific needs and to present a more efficient and competitive bid.

Answer:
 The district will allow one on site meeting with vendors on Friday, November 15th from noon until 2 pm. The address for the meeting is 9450 W. Cherokee Road, Duncan, OK 73533