All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.
· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
· Please include the correct Service Provider Identification Number (SPIN) on your bid.
· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
· Contracts must not prohibit SPIN changes.
· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.
· MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED. VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT. BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.
Local phone service – Approx 8 lines
Long distance service – Approx 8 lines
Cellular phone service including internet access/data plans – Approx 6 lines
Internet Access – Minimum 100Mb bandwidth; the terminating address for this circuit is 108089 S 4670 Rd, Sallisaw, OK 74955; (918)775.
INTERNAL CONNECTIONS:
Approx 24 Cat6 drops
Approx 20 Wireless Access Points (with built in controller)
Approx 1 server Hosting DNS/Domain controller
BASIC MAINTENANCE:
Switch maintenance 12 x Extreme X350 48 port
Cable drop maintenance 140 x Belkin Cat5e
Cable drop maintenance 265 x Belkin Cat6
Fiber maintenance 4 x ALCOA Multimode
Transceiver maintenance 10 x Extreme GBIC
WAP maintenance 16 x Extreme 15720
Network card maintenance 280 x various 100MB
PVBX maintenance 1 x ITL Main Unit 32 port
UPS device maintenance 3 x APC 750VA
UPS device maintenance 8 x APC 1500VA
UPS device maintenance 1 x APC 3000VA
VOIP system maintenance 2 x Shoretel Shoregear 90
DHCP server maintenance 1 x Dell Poweredge
DNS server maintenance 1 x Dell Poweredge
Voice Mail server maintenance 1 x Dell Poweredge
Router maintenance 1 x Cisco 2811
Switch maintenance 4 x Extreme X450 48 port