Greenwood School District | 957900001155881

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Greenwood School District

IFCB Posted : Oct 29, 2013

Bid Deadline : Thursday, Dec 12, 2013

Questions Due By : Thursday, Dec 5, 2013

Applicant Address : Greenwood, AR 72936

IFCB ID : 957900001155881

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts should be contingent upon E-rate funding unless stated otherwise.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· Depending on E-rate funding, the district may choose to proceed with all or part of the projects, at the district’s discretion.

· All contracts awarded under this RFP bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

UPDATE 11/14/13 – A WAN CONNECTION WAS LEFT OFF THE ORIGINAL IFCB. WESTWOOD ES SHOULD ALSO BE INCLUDED AS A SIXTH SITE FOR WAN CONNECTIVITY. THE QUESTION AND BID DEADLINES HAVE BEEN EXTENDED FOR A NEW 28 DAY PERIOD AND THIS IFCB NOW INCLUDES THE SIXTH SITE. THE NEW 470 FOR WAN CONNECTIVITY IS 31270001164915.

Services and Equipment Requested :

Hosted VOIP service - Applicant is seeking VOIP service for approx 40 lines that are currently ananlog; there are currently approx 100 handsets. Applicant assumes a circuit would be needed for service. The number of DID lines needed is dependent upon the cost. NPA-NXX for all buildings is (479)996.

Cellular phone service - Approx 30 lines with data plans

Internet Access - Applicant is currently at 200 Mb bandwidth. They are considering upgrading to 1 Gb bandwidth. Please price incrementally from 200 Mb upto 1 Gb. Circuit terminates at 420 North Main St, (479) 996.

WAN Connectivity for 6 school sites. See list below. Applicant currently has a switched WAN and is accepting bids for both a switched WAN and dedicated fiber WAN connections (home-runs). Applicant currently has 200 Mb WAN circuits aggregated to a 1 GB connection to the CO (Central Office). Applicant will consider bids from 200 Mb up to 10 Gb. Service providers are encouraged to submit bids at 1 Gb and 10 Gb. Hub location for dedicated fiber WANs will be the CO. Addresses to be connected:
996-4142 - 420 North Main St - Central Office
996-7440 - 300 E Gary St - Jr. High
996-4141 - 440 E Gary St - High School
996-4249 - 700 Mt. Harmony Rd - East Pointe Elementary School
996-0504 - 1211 RE Wells Dr - East Hills Middle School

996-7748 – 300 Westwood Ave – Westwood Elementary School

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Is Greenwood SD free to enter into a multi year contract for the services requested?

Answer:
Please provide your most cost effective bids.

How or do we engage the customer (Greenwood School District 25.

Answer:
Exactly as you did now, by submitting a question on this web site.

How many peak minutes of use do they currently use or will need?

Answer:
Current plan is Plan - Unlimited Night & Weekends, unlimited M2M, 15000 anytime minutes

Totals from two months bills -

Aug. Bill:

Plan Mins. = 6,864

M2M - 12,636

N&W - 1,863

Total: 21,363

Sept. Bill:

Plan Mins - 6,777

M2M - 13,741

N&W - 1,351

Total: 21,869

1. Does the customer require the vendor will build fiber to interconnect the remote sites in the campus to the Districts General Office? A. IF SO, WHEN CAN A VENDOR SEND AN OUTSIDE PLANT ENGINEER TO THE CAMPUS, IN ORDER TO SURVEY THE SITE(S) FOR A FIBER BUILD-OUT? 2. If the customer simply wants the vendor to connect thier network cpe to existing customer fiber, what type of fiber and network connector will the customer use to connect to the vendor cpe? 3. Does the customer require that data traffic be prioritized over the network? a. If so, what is the desired quality of service level, to be implemented on the network? 1. Realtime, for voice over IP services? 2. Mission critical, for high bandwidth/low latency applications such as interactive video, SAP and Peoplesoft? 3. Business critical, for transactional and interactive data such as e-mail and client/server applications? 4. standard data, for internet applications across all locations? b. If a combination of these ques is desired, can the customer provide a desired profile of theQos to be implemented over the network? e.g. 5% realtime, 75% mission critical, 20% standard data, etc.? 4. what sized Public IP Subnet does the customer desire for his internet usage? i.e. a 30 IP subnet containing 4 IP addresses, or a /29 containing 8 IP addresses, etc.? 5. Does the customer require Managed Network Security from the Windstrem? 6. if so, doe s the customer require a firewall(s) to be installed at the premises, or in the cloud?

Answer:
1. Does the customer require the vendor will build fiber to interconnect the remote sites in the campus to the Districts General Office? A. IF SO, WHEN CAN A VENDOR SEND AN OUTSIDE PLANT ENGINEER TO THE CAMPUS, IN ORDER TO SURVEY THE SITE(S) FOR A FIBER BUILD-OUT? Yes and Wed. Nov. 13^th from 10:00 to 12:00 at Administration Office at 420 North Main St. RSVP Debbie.sobolewski@greenwoodk12.com by Monday Nov. 11^th 2. If the customer simply wants the vendor to connect thier network cpe to existing customer fiber, what type of fiber and network connector will the customer use to connect to the vendor cpe? No see answer one. 3. Does the customer require that data traffic be prioritized over the network? Yes a. If so, what is the desired quality of service level, to be implemented on the network? To be determine 1. Realtime, for voice over IP services? Possibly 2. Mission critical, for high bandwidth/low latency applications such as interactive video, SAP and Peoplesoft? Possibly 3. Business critical, for transactional and interactive data such as e-mail and client/server applications? Yes 4. standard data, for internet applications across all locations? Yes b. If a combination of these ques is desired, can the customer provide a desired profile of theQos to be implemented over the network? e.g. 5% realtime, 75% mission critical, 20% standard data, etc.? Not at this time 4. what sized Public IP Subnet does the customer desire for his internet usage? i.e. a 30 IP subnet containing 4 IP addresses, or a /29 containing 8 IP addresses, etc.? To be determined but at least 8 5. Does the customer require Managed Network Security from the vendor? No 6. if so, doe s the customer require a firewall(s) to be installed at the premises, or in the cloud? No we have this in place locally.

Hello Are They Going To Scrape Their Existing Phone System? Will They Need Hand Sets? Or They Want To Accept A PRI Handoff For Their Existing PBX. Thank You

Answer:
E-rate rules require that applicants ask for the specific services and equipment they want on the 470 (and this IFCB). If you don't see it posted we're not asking for it (and if we wanted it we would have to have it listed). We are not requesting a new priority two phone system, hand sets are not eligible (but may be included with hosted VoIP bids). Hosted VoIP bids including a PRI circuit are requested.

Can we get the peak minutes of use for the customer? Do all lines need to have data plans?

Answer:
Current plan is Plan - Unlimited Night & Weekends, unlimited M2M, 15000 anytime minutes

Totals from two months bills -

Aug. Bill:

Plan Mins. = 6,864

M2M - 12,636

N&W - 1,863

Total: 21,363

Sept. Bill:

Plan Mins - 6,777

M2M - 13,741

N&W - 1,351

Total: 21,869

25 of the 30 have data plans.

Will the vendor supply the hand sets for the VOIP product?

Answer:
Yes, the vendor will need to supply the handsets.

Am I able to upload a bid for the Hosted VoIP service only for the Greenwood SD? We may not be able to cost-effectively supply all requested items and services, but are more than capable to deliver the requested Hosted VoIP.

Answer:
Yes, you may submit bids for individual components of this IFCB. Vendors are not required to bid all services. If we required bids for all components/services listed we would make sure we have that clearly stated as a disqualification factor on this IFCB.

Question deadline has been reached.