All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.
· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
· Please include the correct Service Provider Identification Number (SPIN) on your bid.
· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
· Contracts must not prohibit SPIN changes.
· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.
· MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED. VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT. BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.
10/24/13 UPDATE: A NEW 470 FOR EMAIL SERVICE ONLY HAS BEEN POSTED #310180001154143. EMAIL SERVICE HAS BEEN ADDED TO THIS IFCB; THE QUESTION DEADLINE HAS BEEN EXTENDED TO 11/14/13 AND THE BID DEADLINE HAS BEEN EXTENDED TO 11/21/13.
10/24/13 UPDATE: A NEW 470 FOR EMAIL SERVICE ONLY HAS BEEN POSTED #310180001154143. EMAIL SERVICE HAS BEEN ADDED TO THIS IFCB; THE QUESTION DEADLINE HAS BEEN EXTENDED TO 11/14/13 AND THE BID DEADLINE HAS BEEN EXTENDED TO 11/21/13.
BASIC MAINTENANCE OF INTERNAL CONNECTIONS: MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED. VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT. BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.
1 - ProServer mail server
1 - Cisco 1600 router
6 - Fiber Media Converters - Transition J/FE-CF-01
17 - 24 port Wideband switches
24 - Hubble patch panels
278 - Cat5e network drops
8 - APC 450 UPS devices
1 - Novell DHCP Server
1 - Sonicwall firewall
Answer:
The district will allow vendors to come out to one of two open meetings: Wednesday, October 9 from 1-3 and Tuesday, October 15 from 1-3. Both will be in the Superintendents office at 305 N Rose Rd.
Answer:
What is the schools current bandwidth? 1.5 Are they utilizing NewNet 66? No Would 20M be efficient for the technology they utilize or would they prefer 45M? Yes 20 M would do for now but 45M would be better and leave us room for upgrades. We wqould prefer a multi-year contract with pricing for 20 Mb, 45 Mb and 100 Mb. Do they require email accounts? We would like bids on email service. If so how many? 30-40
Answer:
Patch Panels: Yes, Change from Cat5 to Cat5E
Answer:
Unless otherwise stated on the IFCB, bids for just internet access will be accepted.
Answer:
The district has decided not to allow on-site meetings during the competitive bidding process.
