school Rice Cons ISD
IFCB Posted : Nov 22, 2021
Bid Deadline : Monday, Jan 3, 2022

Questions Due By : Wednesday, Dec 1, 2021
Applicant Address : Altair, TX 77412
IFCB ID : 220005138

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire Project A, Project B or Project C.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance Project D, Project E or Project F.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·         DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.



Services and Equipment Requested :

Category One:

Internet Access – The district currently has 2GB bandwidth and would like to increase up to 10GB.  The terminating address for this circuit is located at Rice CISD, 1094 Raider Drive, Garwood, TX 77442. Vendors should provide bids for 2GB, 5GB and 10GB bandwidths. Bids must include a leased router. The district would like a multi-year, scalable contract for a 2 year or 3-year term with an end-to-end solution.

 

E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

 

Category Two:

INTERNAL CONNECTIONS

Project A – Firewall 3-year licensing.

Installation needed for the firewall. Bid should include a 3-year license for the firewall.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall Service and Components

1

CipaFilter CF450

Modules, GBIC, Transceivers

2

Intel E1/10GSFPLP 

 

 

 Project B – Firewall 5-year licensing

Installation needed for the firewall. Bid should include a 5-year license for the firewall.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall Service and Components

1

CipaFilter CF450

Modules, GBIC, Transceivers

2

Intel E1/10GSFPLP 

 

Project C – Equipment

Switches require installation and configuration.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

4

CAT 6 Ethernet Drops for WAPs

Switches

6

Aruba JL256a

Modules, GBIC, Transceivers

12

J4858A Multimode fiber SFP’s

Wireless Access Points

4

Meraki MR-36 with 5-year licensing

 

NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire Project A, Project B or Project C.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

BASIC MAINTENANCE OF INTERNAL CONNECTIONS:

BMIC Project D – Firewall

 

The district would like a block of 4 hours per month for the support of eligible equipment. Vendors must include their response time with their bids.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall Service and Components

1

CipaFilter CF450

 

BMIC PROJECT E – New Equipment

 

The district would like a block of 4 hours per month for the support of eligible equipment. Vendors must include their response time with their bids.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

6

Aruba JL256a

Modules, GBIC, Transceivers

12

J4858A Multimode fiber SFP’s

Wireless Access Points

4

Meraki MR-36

 

 

BMIC PROJECT F – Existing Equipment

The district would like a block of 4 hours per month for the support of eligible equipment. Vendors must include their response time with their bids. Additional documentation has been uploaded to this IFCB that includes serial numbers for the existing equipment.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

5

Aruba JL256A

Switches

1

Aruba JL255A

Switches

1

Aruba JL075A 3810M-16SFP+

Switches

25

Aruba J9836A

UPS/Battery Backup

12

APC 1500VA UPS

 

 

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance Project D, Project E or Project F.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2022_C2_Bidding_Instructions104.pdf
RICE_V2_C2_COVER_PAGE.pdf
BMIC_Serial_Numbers.pdf

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Questions Received with Applicant Answers   ( Ask Questions? )




Good morning, will you accept a full Meraki solution ? Do you need stacking cables for the switches ? The tranceivers should be multi or single mode ? Do you need CAt6 or Cat6A ? Shall it be plenum ? There is no installation needed for the APs and cable ? Thank you

Answer:

1. We prefer the preferences (make and models) that we listed.  We currently have HP/Aruba switches and Meraki access points.

2. No stacking cables

3. Transceiver modules for switches are multimode, single mode on Firewall which is why we listed the part numbers

4. Cat6 plenum installed and terminated.

5. Installation for Access Points and patch cables can be included on a separate line item, but may not be accepted.

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