school Waller ISD
IFCB Posted : Nov 2, 2021
Bid Deadline : Tuesday, Dec 14, 2021

Questions Due By : Friday, Nov 12, 2021
Applicant Address : Waller, TX 77484
IFCB ID : 220003095

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If the applicant is requesting purchases of new equipment, or maintenance or MIBS of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.


Services and Equipment Requested :

Category 1

Internet Access – District currently has 10 GB bandwidth. They are considering increasing to 25 GB. Terminating address for this circuit is 1914 Key St, Waller. 77484.E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Leased WAN Circuits – one connection any delivery/technology type. From the hub at 1914 Key St, Waller 77484 to the new HS campus at 31213 Waller Spring Creek Road, Waller 77484. Leased lit fiber please provide bids from 10 GB – 40 GB. Leased dark fiber please provide bids for 6 strands.

LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Category 2

Internal Connections

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

UPS/Battery Backup

47

SMT2200RM2UC – APC 2200 RM

 

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

WALLER_C2_COVER_PAGE.pdf
2022_C2_Bidding_Instructions79.pdf

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Questions Received with Applicant Answers   ( Ask Questions? )




Good morning, Will you accept Cyber Power or Tripp Lite equivalent ? Do you require network cards ? Do you require a SmartConnect port ? Do you need extended battery modules ? Do you need warranty extensions ? Do you need installation and initial configuration ? Thank you

Answer:

Will you accept Cyber Power or Tripp Lite equivalent ?

 

Yes

 

 Do you require network cards ? 

 

No

 

Do you require a SmartConnect port ?

 

No

 

 Do you need extended battery modules ? 

Yes

 

 

 Do you need warranty extensions ?  

No

 

 

Do you need installation and initial configuration ?  No

Thank you

1. For the leased lit fiber, do you prefer a rack or wall mount CPE? 2. Will you need LC or SC patch cords? 3. Are you able to provide the location of the MDF/IDF or demarcation point in each building? 4. What time on 12/14/21 is the bid due? 7. Do you prefer a copper or fiber handoff? 8. Are the current building entries UG or aerial from the right of way? 9. Are we able to bid just the WAN? Or do we need to bid the internet and WAN?

Answer:

 1. For the leased lit fiber, do you prefer a rack or wall mount CPE? 

Rack

2. Will you need LC or SC patch cords? 

no

3. Are you able to provide the location of the MDF/IDF or demarcation point in each building? 

yes

4. What time on 12/14/21 is the bid due?

11:59PM Pacific Time

 7. Do you prefer a copper or fiber handoff?

Fiber

8. Are the current building entries UG or aerial from the right of way? 

UG

9. Are we able to bid just the WAN?

Yes

 Or do we need to bid the internet and WAN? Either