school Owasso Indep School Dist 11
IFCB Posted : Oct 28, 2021
Bid Deadline : Monday, Dec 13, 2021

Questions Due By : Thursday, Nov 11, 2021
Applicant Address : Owasso, OK 74055
IFCB ID : 220002836

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·         LEASED LIT FIBER DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

 

·         LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         LEASED LIT FIBER DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.


Services and Equipment Requested :

IFCB UPDATE 11/15/21 -  The bid deadline has been updated to 12/13/21.

IFCB UPDATE 11/11/21 - There is a document available to download that was handed out at a site visit titled Erate Walkthrough November 2021.

Leased lit fiber -
District currently has 13 x 10 GB connections. District is considering increasing to 15 GB for all sites. Please include bids for 10 GB and 15 GB bandwidth, SLA and a three year term. All WAN connections originate from the High School, 12901 E. 86th St. North, Owasso, OK 74055.WAN connections from HS to:

Ram Academy, 202 E. Broadway, Owasso, OK 74055

 

8th Grade Center, 13901 E. 86th St. N., Owasso, OK 74055

 

6th Grade Center, 8101 N. 129th E. Ave., Owasso, OK 74055

 

Ator Elementary, 1500 North Ash, Owasso, OK 74055

 

Barnes Elementary, 7809 E. 76th St. N., Owasso, OK 74055

 

Bailey Elementary, 10221 E. 96th St. N., Owasso, OK 74055

 

Hodson Elementary, 14500 E. 86th St. N., Owasso, OK 74055

 

Mills Elementary, 8200 N. 124th E. Ave., Owasso, OK 74055

 

Northeast Elementary, 13650 E. 103rd St. North, Owasso, OK 74055

 

Smith Elementary, 12223 E. 91st St. North, Owasso, OK 74055

 

Stone Canyon Elementary, 7305 N. 177th E. Ave., Owasso, OK 74055

 

Morrow Elementary, 12301 N 132nd E Ave, Collinsville, OK 74021

 

7th Grade Center, 1400 N Main St, Owasso, OK 74055

 

 

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

LEASED LIT FIBER DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

 

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

LEASED LIT FIBER DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

 

Category 2

Internal Connections

MANDATORY SITE VISIT

Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The site visits will be held on November 3, 2021 and November 10, 2021. Both will begin at 9am. Vendors will meet at OHS – East, 12901 E 86th St N, Owasso, OK 74055. Bids from vendors who did not attend either of the site visits will be disqualified.

Installation and configuration will be needed.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Antennas, Connectors and Related Components

11

10 GB GBIC Modules, single cable

Cabling

2

Single mode patch cable

Cabling

30 switch stacking cables

No preference

Cabling

50

Drops for AP

Racks

5

Must be lockable and glanded. Switches must fully fit into racks.

Switches

30

Dell N2248PX-ON, stackable including any necessary licensing

UPS/Battery Backup

25

TrippLite SMART 1500RM2UN, must have network interface

Wireless Access Points

350

Aerohive

 

COMPATIBILITY REQUIREMENT

All switches and GBIC must be compatible with existing Dell N2048 and N224PX-ON units.  All switches must also be stackable with existing Dell N2048 and N224PX-ON units. All WAP must be compatible with existing Aerohive Hive Manager.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

OWASSO_C2_COVER_PAGE1.pdf
2022_C2_Bidding_Instructions69.pdf
Erate_Walkthrough_November_2021.pdf

You need to login / register to upload bid.

Questions Received with Applicant Answers   ( Ask Questions? )




Are licenses needed for your AP?

Answer:
Yes

The Dell N2248PX-ON switch optics come in 10G, 25G and 40G. You are asking for 15. Are you looking for a 25G?

Answer:
Bid only the 10G.

Do you all have any latency and jitter requirements? Also, do you want the SLA's of the product or the SLA's of the service?

Answer:

Site to site latency must be less than 5ms.

 

Include SLAs for services.

CRW Consulting here, below is the one Q&A from the walkthrough.

Answer:

Q: Will the district furnish a lift to provide access to any device locations higher than a person can reach from a 10ft ladder?

 A: Bid the project to include any lifts you believe you will need to complete the project.

What model number Aerohive AP's?

Answer:

Requesting bids for the following APs:

 

24 - AP650 or equivalent

20 - AP650X or equivalent

267 - AP410C or equivalent

Do you want to have hub site to have a higher bandwidth than the other locations?

Answer:
No

Should the sum of the bandwidth at the edge sites equal what is delivered to the hub (ex: 10G at 13 edge sites should mean 130G delivered at the hub) or are you allowing oversubscription?

Answer:

All connections, including the edge sites as well as the hub site will be 10G connections.

Oversubscription is not a concern at this time.

Are you open to considering projects using Special Construction?

Answer:

We will consider any cost effective bid submitted

E-Rate encourages districts to consider 20-year Total Cost of Ownership (TCO) when comparing vendor network proposals. You can find this information on the USAC website under FAQs. https://www.usac.org/e-rate/learn/faqs/eligible-fiber-services/#Selecting-the-Most-Cost-Effective-Service-Offering Over what period of time will you be evaluating the proposed solutions?

Answer:
Please include bids for a three year term.

Will the district consider optional renewals?

Answer:
Yes

Will the district consider a longer initial term longer than 3 years such as 5-year and 10-year initial terms?

Answer:
No, but we will consider voluntary renewals.

--Is there a need for a lift to install cabling and/or wireless access points? --What are the size (VA) of the UPS units that need to be replaced? --Are the 3 needed racks enclosed wall mount cabinets w/front and rear hinges? --For WAP’s going into Gyms, are cages needed to protect the AP? --The quantities on the Walkthrough packet sheet do not match the quantities on the RFP, are we to bid the quantities on packet sheet?

Answer:

Bid the project to include any lifts you believe you will need to complete the project. All cabling and access points are accessible from a 10 ft ladder except the 4 located in the commons area of HS East and above the stage of the Performing Arts Center, as were pointed out during the mandatory walkthrough.

All UPS units to be replaced are 1500 VA. Requesting bids for TrippLite SMART1500RM2UN or equivalent.

Yes, the requested racks should be wall mounted with front and rear hinges, lockable, and glanded.

No cages needed for WAPs in gymnasiums.

Bid the quantities listed on the packet sheet that was distributed to all who attended the mandatory walkthrough (attached to the IFCB as well).