· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to firstname.lastname@example.org or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
· Please include the correct Service Provider Identification Number (SPIN) on your bid.
· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
· Contracts must not prohibit SPIN changes.
· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.
· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.
Internet Access – District currently has a 5 GB connection. Please provide bids for 5 GB, 10 GB and 20 GB. Please also include pricing for a leased router. Address for this circuit is 1005 Waterford, Florissant, MO 63003. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.
The administration center at 8855 Dunn Road is the one that will have a different start date, so we did want that bid. As far as construction costs we will accept whichever option is most cost-effective.
1) Right now, we have 2 Gbps going to each edge site. The current vendor's device is connected via a 10 Gbps SFP+ module. Oversubscription has not been an issue, as pushing that amount of data would take a concerted effort by many, high performance devices, which we simply do not have, and the normal business day does not provide this scenario.
2) A five year term with the option to renew for five additional (1) year periods would suffice for our needs.
3) The district does not own any C1 fiber runs
4) One hub suffices and keeps the design similar and simpler.
1) 1005 Waterford, ZIP 63033 = NOC/hub/data center ... 8855 Dunn Road ZIP 63042 = Admin Center, or edge site
2) 10 Gbps SFP+ SR (Cisco or compatible)
The request is for up to 20G per connection. Does the district prefer individual circuits for each site or an aggregated circuit? 1) if aggregated, what is the maximum circuit speed the district can accept? 2) at 20G per school the total bandwidth will be 580G, how does the District wish to receive this handoff?
Individual for each site preferred, with explanation below.
- EDGE sites: one (can accept up to two, aggregated, to get 20 Gbps total) SFP+ SR (10Gbps, short range, multimode) modules at the edge sites (no new L3 switch needed in this case for the most part)
- HUB: hub site - required quantity of the following for up to 580G (we have 10 Gbps modules, could get 25 Gbps modules to replace with, or go up to the 40/100 Gbps modules, which might be cost prohibitive Smaller throughput per pluggable module is probably better here
(into the Nexus 93180-yc)
mostly available ports: 48 x 1/10/25-Gbps fiber ports and 6 x 40/100-Gbps Quad Small Form Factor Pluggable 28 (QSFP28) ports