school Berryhill School District #10
IFCB Posted : Oct 7, 2021
Bid Deadline : Thursday, Nov 18, 2021

Questions Due By : Thursday, Oct 21, 2021
Applicant Address : Tulsa, OK 74107
IFCB ID : 220001439

IFCB Requirements :

·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·        Contracts must not prohibit SPIN changes.

 

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·        All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·        If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted.

 

·        The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

 

·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Winning vendor will be required to get a performance bond of $500,000.00 or their bid will be disqualified.




Services and Equipment Requested :

UPDATE 10/12/21 - Q&A from the 10/11/21 site visit and additional bidding information is now available to download.

Category Two:

 

MANDATORY SITE VISIT

Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The site visits will be held on October 11th, 2021 at 12:30pm and October 20th, 2021 at 9:00am. Vendors will meet at Berryhill Administration Offices 2702 S 65th W. Ave, Tulsa, OK 74107 (behind the maintenance building) site visit contact is Julie Belk- Assistant Superintendent. Bids from vendors who did not attend either of the site visits will be disqualified.

 

INTERNAL CONNECTIONS

We are trying to upgrade and increase our AP coverage areas to accommodate for the new wireless technology our district has implemented (including but not limited to: Smart TV’s, Newline Panels, teacher Chromebooks HS 1-1 Chromebook initiative). Also, we need to ensure that the new Aps are using 2.5Gbps Ethernet connections and upgrade our battery backups in the two main switch racks (one at HS and one at Elementary to ensure uninterrupted service in times of power failure.

 

Bids must include installation and configuration for all Access Points, UPS backup devices, and Cat6 Ethernet drops.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

33

Belkin or equivalent cat6 ethernet drops

Firewall Service and Components

1 year

Sophos XGS 4300 SXSTREAM next gen firewall appliance 4GE+ 4 x 2.5GE (12 month service)

UPS/Battery Backup

2

CyberPower Smart: App Intelligent

LCD OR1500LCDRT2U UPS

Wireless Access Points

65

Alcatel Omni Access Stellar Access Points

OAW-AP12 31-US

 

Compatibility Requirement

Firewall service needs to be consistent with current Sophos firewall services. All equipment must be compatible with existing network equipment.

 

 

NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.
  Bids for individual components of the project will be disqualified.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.



DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Winning vendor will be required to get a performance bond of $500,000.00 or their bid will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2022_C2_Bidding_Instructions29.pdf
Berryhill_C2_COVER_PAGE.pdf
Update_10_12_21.zip

Questions Received with Applicant Answers   ( Ask Questions? )




Will any of the cabling be outdoor? If so, will any boring, trenching, or aerial work be required?

Answer:

No cabling outdoors.

CRW Consulting here, below are additional info about the services and equipment requested.

Answer:

  1. We do not need a firewall appliance. We are only asking for 12 months of Sophos service/licensing for our existing firewall.
  2. We are requesting that the APs be compatible with our current Alcatel equipment.

CRW Consulting - below are the Q&A from the 10/20/21 site visit.

Answer:

  • Q: Will bids be considered that don’t win all the components of the project?

A: We have put it out to bid as ONE project, so bids need to cover it all.  

 

  • Q: What Model of Sophos are we running?

A: Sophos XGS 4300

  • Q: How many new cloud based AP’s are already in service?

A:  45

  • Q: Will switches all be cloud based also?

A: No

  • Q: Do we have Sophos at both Server room sites?

A: Yes

  • Q: Are you moving to 1GB wifi at both sites?

A: Yes,  currently running 500mb and moving to 1 GB at both sites.