school El Dorado Sch Dist No 15
IFCB Posted : Jan 19, 2021
Bid Deadline : Tuesday, Feb 23, 2021

Questions Due By : Monday, Jan 25, 2021
Applicant Address : El Dorado, AR 71730
IFCB ID : 210014947

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         OPERATIONS AND MAINTENANCE DISQUALIFICATION FACTOR: Vendors must complete and include the Single-Mode Fiber-Optic Cable Repair page (found in the Operations and Maintenance Specs download) with their bid. Bids received without this page will be disqualified.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.


Services and Equipment Requested :

Category 1

 

Operations and Maintenance services – 1 connection. There is an additional document available to download with specs for this project.

 

OPERATIONS AND MAINTENANCE DISQUALIFICATION FACTOR: Vendors must complete and include the Single-Mode Fiber-Optic Cable Repair page (found in the Operations and Maintenance Specs download) with their bid. Bids received without this page will be disqualified.

Category 2

Project Narrative: El Dorado High School will be installing 11 new IDF closets. Fiber should be quoted for 12 strand fiber and termination will be for strands. Fiber will need to be run from the MDF located in room 2702 to each IDF closet. The IDF closets will be located in the following room numbers: 1206, 1131, 1419, 1504, 1608, 1714, 2206, 2307, 2418, 2603 and 2908.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Cabling

4800 feet

Fiber – 12 strand, single mode, superior essex armored or functional equivalent

Antennas, Connectors and Related Components

6

Fiber termination 6 strand LC connectors, single mode, complete

Antennas, Connectors and Related Components

6

Fiber termination 6 strand LC connectors, single mode, addon

 

COMPATIBILITY REQUIREMENT

Fiber must be compatible with existing Cisco and Aruba network switches. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

Operations_and_Maintenance_Specs.docx
EL_DORADO_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions164.pdf

Questions Received with Applicant Answers   ( Ask Questions? )