school Huntington ISD
IFCB Posted : Nov 4, 2020
Bid Deadline : Tuesday, Dec 22, 2020

Questions Due By : Thursday, Nov 19, 2020
Applicant Address : Huntington, TX 75949
IFCB ID : 210003328

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12-month period.  This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one-year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of a single project will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

 

·         DISQUALIFICATION FACTOR BMIC PROJECTS C & D: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR BMIC PROJECTS C & D: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR BMIC PROJECTS C & D: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 

 


Services and Equipment Requested :

UPDATE 11/24/2020:  We have posted a new 470 #210005527 in the event some of the items requested below are considered “Antenna, Connectors, and Related Components” instead of “Switches” by USAC.  There are no changes to the quantities or descriptions listed below, only the classification for “Type of Equipment.”


CATEGORY TWO


VOLUNTARY SITE VISITS – INTERNAL CONNECTIONS

Vendors wishing to bid on the Internal Connections project may attend one of two voluntary site visits.  The site visits will be held November 10th and November 18th.  Vendors should report to 908 N Main Street, Huntington, TX 75949, at 9:00AM. 


INTERNAL CONNECTIONS

The district is hoping to finish updating their network infrastructure.
  There are two projects for internal connections.  Project A is for equipment at E-rate eligible buildings; Project B is for equipment at E-rate ineligible buildings.  The district is aware that they will be completely responsible for any items purchased from Project B.

INTERNAL CONNECTIONS (IC) PROJECT A – Eligible Buildings

The district will accept bids for functional equivalents of all requested equipment. 

Type of Equipment

Quantity Vendor Should Bid

Preferred Make/Manufacturer

Description

Switch

8

ICX7650-48ZP-E2

48-PRT(24XMG) POE+ BUNDLE 2PSU

Switch

8

ICX7650-4X10GF

ICX 7650 4-port 1/10GbE SFP+ Module

Switch

8

RPS16-E

ICX7450/6610 POE 1000W AC PSU, exhaust airflow, front to back airflow

Switch

8

ICX-FAN12-E

ICX 7650 and ICX 7850 exhaust airflow fan, front to back airflow

Switch

8

ICX7650-PREM-LIC

ICX 7650 LAYER 3 PREMIUM SOFTWARE LICENSE

Antenna, Connectors and Related Components

8

E100G-QSFP-QSFP-P-0101

100GbE QSFP28 to QSFP28 Direct Attached, Passive Copper Cable, 1m.

Switch

8

L09-0001-SGCX

Switch  management license for SZ-100/vSZ 5.X/SZ300, 1 Ruckus ICX switch

Switch

10

ICX7150-48ZP-E8X10GR2-A

ICX 7150-48ZP Switch Z-Series, 16x 100/1000/2.5G PoH ports, 32x 10/100/1000 PoE+ ports, 8x 10G SFP+, L3 features (OSPF, VRRP, PIM, PBR). 2 RPS20-E Power Supplies, 2 Fan trays. TAA

Switch

10

10G-SFPP-TWX-0101

10GbE Direct Attach SFP+ to SFP+ Active copper cable, 1 m

Switch

10

L09-0001-SGCX

Switch Management License

Switch

20

10G-SFPP-LR-S

Single Mode 10GB SFP+ Fiber Module

 

NOTE:  We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to over these scenarios).

INTERNAL CONNECTIONS (IC) PROJECT B - Ineligible

The district will accept bids for functional equivalents of all requested equipment.

Type of Equipment

Quantity Vendor Should Bid

Preferred Make/Manufacturer

Description

Switch

1

ICX7150-24P-2x10G

24-port POE GB switch w/2 10GB SFP ICX7150-24P-2x10G or functional equivalent

Switch

1

L09-0001-SGCX

Switch Management License

Switch

2

10G-SFPP-LR-S

Single Mode 10GB SFP+ Fiber Module


COMPATIBILITY REQUIREMENT PROJECTS A & B – Switches must be compatible with the district’s existing Ruckus network equipment.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

D
ISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.


BASIC MAINTENANCE OF INTERNAL CONNECTIONS

The district is requesting a manufacturer’s support contract.  There are two projects for basic maintenance.  Project C is for maintenance of equipment at E-rate eligible buildings; Project D is for maintenance of equipment at E-rate ineligible buildings.  The district is aware that they will be completely responsible for any goods/services purchased from Projects D.

BASIC MAINTENANCE OF INTERNAL CONNECTIONS (BMIC) PROJECT C – Eligible Buildings 

Type of Equipment

Quantity Vendor Should Bid

Model

Description

Switch

10

ICX7650-SVL-RMT-3

WatchDog REMOTE SUPPORT, ICX 7650, 3 YR

Switch

37

ICX7150-SVL-RMT-3

WatchDog REMOTE SUPPORT, ICX 7150, 3 YR

Wireless Access Point

159

S01-0001-3LSG

End User WatchDog Support Per SZ/(v)SZ AP, 3 YR

Wireless Controller

1

S01-VSCG-3L00

End User WatchDog Support - VSZ-RTU, 3 YR



BASIC MAINTENANCE OF INTERNAL CONNECTIONS (BMIC) PROJECT D – Ineligible Buildings
 

Type of Equipment

Quantity Vendor Should Bid

Model

Description

Switch

7

ICX7150-SVL-RMT-3

WatchDog REMOTE SUPPORT, ICX 7150, 3 YR

Wireless Access Point

10

S01-0001-3LSG

End User WatchDog Support Per SZ/(v)SZ AP, 3 YR


DISQUALIFICATION FACTOR BMIC PROJECTS C & D: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC PROJECTS C & D: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

D
ISQUALIFICATION FACTOR BMIC PROJECTS C & D:  Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

Huntington_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions99.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




I am verifying that there is no cabling involved with this IFCB. I appreciate it. I know you are swamped!

Answer:

No cabling  

Do you require configuration and installation on Project A and Project B?

Answer:

No

Are Mgig ports a requirement for the district? Will the district accept a bid containing multiple 24 port switches that include 10, MGig capable ports and 4, 10G SFP+ uplink ports?

Answer:

Yes Mgig ports are a requirement.

Yes we will accept any appropriate bids, to equivalent or better hardware. 

Is the client truly utilizing this exact capability ?

Answer:

Can you specify? I do not understand this question.

Would 10G SFP+ uplinks suffice?

Answer:

NO