school St Clair School District R13
IFCB Posted : Nov 4, 2020
Bid Deadline : Monday, Dec 21, 2020

Questions Due By : Wednesday, Nov 18, 2020
Applicant Address : St Clair, MO 63077
IFCB ID : 210003298

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12-month period.  This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one-year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid on Internal Connections must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire project/upgrade.  Bids for individual components of a project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

 

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

 

·         DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 

·         DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

 

·         DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.


Services and Equipment Requested :

CATEGORY TWO

MANDATORY SITE VISIT – INTERNAL CONNECTIONS

Vendors wishing to bid on Category Two Internal Connections must attend one of two mandatory site visits on either November 13TH or November 17th.  Vendors should report to 1015 High School Drive, St Clair, MO 63077 at 9:00AM.  Vendors will be required to wear masks.  Bids from vendors who did not attend a mandatory site visit will be disqualified.

INTERNAL CONNECTIONS

Please include installation and configuration costs in your proposal.  Vendor must be Aruba certified. 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Wireless Controller

1

Aruba Mobility Master for MM-VA-500 Virtual Appliance license (JY859AAE) or functional equivalent

Wireless Controller

1

Aruba 7210 (JW744A) or functional equivalent

Antennas, Connectors and Related Components

1

Aruba power supply (JW657A) or functional equivalent

Antennas, Connectors and Related Components

2

Aruba 10G SFP+ to SFP+ 3m DAC Cable (J9283D) or functional equivalent

Switch licensing

21

For existing Aruba 2930

Switch licensing

5

For exiting Aruba 3810

Switch licensing

2

For existing Aruba 5412

Switch licensing

3

For existing Aruba 5406

Switch licensing

8

For existing Aruba 2920

Switch licensing

12

For existing Aruba 2910

Switch licensing

5

For existing Aruba 2610

Switch licensing

4

For existing Aruba 1700

NOTE:  We are requesting switch and wireless licenses on this IFCB which sometimes may be categorized as BMIC by USAC (the BMIC box on the Form 470 has been checked to cover this scenario).

Compatibility Requirement – Wireless controllers must be compatible with Aruba 7200 series access controllers and Aruba switches.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid on Internal Connections must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire project/upgrade.  Bids for individual components of a project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.


BASIC MAINTENACE OF INTERNAL CONNECTIONS 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Wireless Controller

1

H5UD9E HPE Foundation Care or functional equivalent

Wireless Controller

1

H3DR1E HPE Care Pack or functional equivalent

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


MANAGED INTERNAL BROADBOAND SERVICES 

Applicant is requesting managed services for existing equipment including all access points to serve 2,500 students.  Vendor must be Aruba certified. 

Type of Equipment

Quantity Vendor Should Bid

 

Make/Model

Firewall Service and Components

1

Fortinet/FortiGate 500E

Switches

21

Aruba 2930

Switches

5

Aruba 3810

Switches

2

Aruba 5412

Switches

3

Aruba 5406

Switches

8

Aruba 2920

Switches

12

Aruba 2910

Switches

5

Aruba 2610

Switches

4

Aruba 1700

Wireless Access Point

100

Aruba 325

Wireless Access Point

75

Aruba 215

Wireless Access Point

10

Aruba 225

Wireless Controller

1

Aruba 7220

Wireless Controller

1

Aruba 7210

DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

St_Clair_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions97.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Would the client accept sku# H8UE2E and H7UP8E for the BMIC request?

Answer:
We will accept any cost effective product as long as it provides the BMIC services on the listed equipment

CRW Consulting here, below are the Q&As from the walkthrough.

Answer:

1) Q.Do you have drawings? 

    A. I can provide you with floor plans of each of the buildings if needed.

In retrospect, I think they might have meant "do you have network drawings?"  We do not have network drawings.

 

2) Q.When would you want to implement?

     A. ideally, during the summer of 2021 sometime after July1 and before the start of school Aug 15. 

 

3) Q.Do you prefer a virtual, physical, or cloud based solution?

    A. I would prefer a virtual or cloud based solution, but we have available rack space and power for an appliance.

 

4) Q. Are all buildings connected with fiber.

     A. Yes, all buildings are connected by 10 GB fiber to a central location in the High School.

 

5)Q. Do you want the management service bid at a monthly rate?

    A. If you bid the management service in a monthly service, indicate how many hours would be included.