school Warrensburg School District R6
IFCB Posted : Nov 2, 2020
Bid Deadline : Friday, Dec 18, 2020

Questions Due By : Tuesday, Nov 17, 2020
Applicant Address : Warrensburg, MO 64093
IFCB ID : 210003081

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12-month period.  This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one-year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

 

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of a single project will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

 

·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·         DISQUALIFICATION FACTOR BMIC – Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


Services and Equipment Requested :

UPDATE 11/9/20 - Added a picture for UPS specs

CATEGORY ONE


Internet Access – Applicant is requesting bids for 500Mb up to 1GB bandwidths.  Please include pricing for a leased router.  Please include pricing for a three year contract.  The terminating address for this circuit is 640 East Gay Street, Warrensburg, MO 64093.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.



CATEGORY TWO


MANDATORY SITE VISITS – INTERNAL CONNECTIONS (IC) PROJECT A - SWITCHES

Vendors wishing to bid on the Category Two Internal Connections Project A must attend one of two site visits on either November 9th or November 16th.  Vendors should report to 102 South Charles Street, Warrensburg, MO 64093, at 8AM.  All vendors must wear masks.  Bids from vendors who bid Project A but did not attend one of the visits will be disqualified.

INTERNAL CONNECTIONS (IC) PROJECT A - SWITCHES

Please include pricing for licensing, installation and configuration of all requested equipment. 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Switches

12

Cisco Meraki MS320-24P (with licensing) or functional equivalent

Switches

52

Cisco Meraki MS320-48FP (with licensing) or functional equivalent

Switches

17

Cisco Meraki MS320-48LP (with licensing) or functional equivalent

Switches

3

Cisco Meraki MS240-24 (with licensing) or functional equivalent

Antennas, Connectors and Related Components

48

Meraki SFP 10GBASE-SR or functional equivalent

Antennas, Connectors and Related Components

22

Meraki SFP 10GBASE-LR or functional equivalent

Antennas, Connectors and Related Components

78

Meraki MA-CBL-TA-3M or functional equivalent

Antennas, Connectors and Related Components

10

Meraki MA-CBL-TA-1M or functional equivalent

COMPATIBILITY REQUIREMENT – PROJECT A – All equipment must be compatible with existing wireless access points which includes:  1 x MR18, 240 x MR32, 4 x MR33, 76 x MR42, 1 x MR55, 8 x MR56, and 8 x MR74. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.


VOLUNTARY SITE VISITS –  INTERNAL CONNECTIONS (IC) PROJECT B

Vendors wishing to bid on the Category Two Internal Connections Project B may attend one of two site visits on either November 9th or November 16th.  Vendors should report to 102 South Charles Street, Warrensburg, MO 64093, at 8AM.  All vendors must wear masks.

INTERNAL CONNECTIONS (IC) PROJECT B – UPS DEVICES

Please include pricing for installation and configuration.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

UPS devices

12

No preference

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A & B:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.


BASIC MAINTENANCE OF INTERNAL CONNECTIONS (BMIC)

The district is requesting a manufacturer’s support contract. 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Switches

12

Cisco Meraki MS320-24P or functional equivalent

Switches

52

Cisco Meraki MS320-48FP or functional equivalent

Switches

17

Cisco Meraki MS320-48LP or functional equivalent

Switches

3

Cisco Meraki MS240-24 or functional equivalent

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

Warrensburg_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions86.pdf
UPS_Picture.jpg

Questions Received with Applicant Answers   ( Ask Questions? )




Hello, What VA rating UPS do you need? Are there any plug type requirements? Thanks

Answer:

Here is an example of our Current UPS's

Edit - the picture isn't loading correctly. More info to come soon.

The MS320 switches are end of life. Should we quote the migration sku MS250?

Answer:

That's fine to quote the next generation of switching

If a manufacturer reps signs in. Will our business partner who will be bidding qualify as attending the mandatory site visit? With the Covid-19 pandemic and concerns around health and safety. Can you offer vendors a virtual mandatory site visit as an alternative?

Answer:
I’m sorry, but we will not be able to offer virtual walkthroughs. Your representative can list your company name and SPIN number (one company name and SPIN per attending representative) on the sign in sheet