school Sheridan School District
IFCB Posted : Sep 10, 2020
Bid Deadline : Monday, Dec 21, 2020

Questions Due By : Monday, Nov 16, 2020
Applicant Address : Sheridan, AR 72150
IFCB ID : 210000567

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C, or Project D.  Bids for individual components of a single project will be disqualified.


Services and Equipment Requested :

UPDATE 11/23/20: The bid deadline has been extended.

UPDATE 11/22/20: Q&As with maps have been added

UPDATE 10/23/2020: Voluntary site visits have been rescheduled for November 11, 2020 and November 13, 2020. Both will be from 8:30am - 12:00pm. The question and bid deadlines have been extended.

UPDATE 10/01/2020: Project D on this IFCB has been cancelled. A new 470 and IFCB 210001093 is now posted and active.

UPDATE 9/23/20: We apologize, but due to unforeseen circumstances, the voluntary site visits for this week have been cancelled. We anticipate that we will issue new dates soon.



Category Two-Internal Connections

 

VOLUNTARY SITE VISIT

 

Vendors wishing to bid on internal connections projects can attend a voluntary site visit at 8:30am on September 23rd-25th.  Vendors will meet at 300 N Rock St, Sheridan AR 72150 and check in with Bo Carter or Michael Arnold. Due to COVID-19, all vendors are required to wear a mask, and have temperature checks before entering the building.

 

Project Narrative

The District will be needing installation and configuration on all projects.

Project A-Wiring

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

750

Cat6 Network Drops

 

Project B-Cabling

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

4

12-strand fiber runs to connect all switches

 

Project C-UPS/Battery Backup Devices 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

UPS/Battery Backup

35

No Preference

 

Project D-Switches/WAP Licensing

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Antennas, Connectors and Related Components

12

GBICs (J9151) or functional equivalent

Antennas, Connectors and Related Components

10

Power supply for Aruba (JL430A) switch or functional equivalent

Cabling

30

DAC Cables (9281D) or functional equivalent

Switches

25

Aruba 48-port POE (JL558A) or functional equivalent

Switches

5

Aruba 24-port POE (JL430A) or functional equivalent

Wireless Access Points Licensing

600

Licensing for existing Aruba AP-515

 

NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the 470 has been checked to cover this scenario).

 

Compatibility Requirement

All requested equipment must be compatible with existing HP/Aruba equipment.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C, or Project D.  Bids for individual components of a single project will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2021_C2_Bidding_Instructions9.pdf
Sheridan_C2_COVER_PAGE.pdf
Sheridan_Q_and_A_plus_Maps.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Please confirm that the site visit is voluntary? Will the diagram with the mdf and idf closets be uploaded and have each cable drop marked? Will the diagram be to scale so we can estimate distance/length?

Answer:

Question: Please confirm that the site visit is voluntary?

 

- Yes

 

Will the diagram with the MDF and IDF closets be uploaded and have each cable drop marked?

 

- No

 

Will the diagram be to scale so we can estimate distance/length?

 

- No

What are the required input/output voltages and what are the run time requirements for the UPS's?

Answer:

Input - Plug type NEMA 5-15P
Output 120 V -  Plug type NEMA 5-15R

Runtime at Full Load (min) 3
Runtime at Half Load (min) 13

There are no listed specifications on the bid in regards for the UPS. What is the desired wattage?

Answer:

1000VA/600W 

1U Rackmount

 

Input 

  plug type NEMA 5-15P

Output 120 V 

  Plug type NEMA 5-15R

I have a few questions regarding the list below: 1. (10) Power Supply for Aruba (JL430A) switch or functional equivalent a. Question: Is this for redundant power? b. Question: Is this for additional PoE power? 2. (30) DAC Cables (9281D) or functional equivalent a. Question: How long do the DAC Cables need to be? b. Question: Do the DAC Cables need to be 10Gb or 1 Gb? 3. (5) Aruba 24-port POE (JL430A) or functional equivalent a. Question: How many PoE ports are needed? b. Question: How many SFP+ ports are needed? 4. Can you bid Project D w/o Aruba AP licensing?

Answer:

1. (10) Power Supply for Aruba (JL430A) switch or functional equivalent a. Question: Is this for redundant power? b. Question: Is this for additional PoE power?  Additional PoE

2. (30) DAC Cables (9281D) or functional equivalent a. Question: How long do the DAC Cables need to be? b. Question: Do the DAC Cables need to be 10Gb or 1 Gb? 10Gb 1M

3. (5) Aruba 24-port POE (JL430A) or functional equivalent a. Question: How many PoE ports are needed? b. Question: How many SFP+ ports are needed? This switch is 24 port SFP+ no copper ports needed

4. Can you bid Project D w/o Aruba AP licensing?  No

Is there a certain brand you prefer? Does this need to be plenum or Riser rated cable? Do you require Electronic As Builts and Fluke Certified test results?

Answer:

Question : Is there a certain brand you prefer?  - No

 

Does this need to be plenum or Riser rated cable? - Riser Only

 

Do you require Electronic As Builts and Fluke Certified test results?   - Fluke Certified

1. Is it new construction? Or remodel? 2. When would it take place? 3. If its new construction does the GC already have a cabling company lined up?

Answer:

1. Is it new construction? Or remodel? - This is neither, it is existing

2. When would it take place? - Summer 2021 0r Fall 2021

3. If its new construction does the GC already have a cabling company lined up?  - Not New Construction

For cabling projects A&B, would you prefer standard one year warranty - or extended 15yr or lifetime warranty? Also, what type of fiber are you wanting installed, SM or MM? Thank you.

Answer:
We did not request BMIC (warranties) on the cabling. SM for the fiber.