school Paris School District
IFCB Posted : Sep 2, 2020
Bid Deadline : Tuesday, Oct 20, 2020

Questions Due By : Wednesday, Sep 16, 2020
Applicant Address : Paris, AR 72855
IFCB ID : 210000493

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.


Services and Equipment Requested :

UPDATE 9/22/2020: The project narrative has been adjusted to clarify Erate rule compliance. We are stipulating Aruba but will accept bids for any functionally equivalent equipment. The bid deadline has been extended. 

 

UPDATE 9/16/20: There was a typo on one of the model numbers for the WAPs. The 565 should have been listed as 365.

Category One

 

Leased Lit Fiber Connection- 10Gbps connection running from 2000 E. Wood St., Paris, AR 72855 (479)963; to 602 N. 10th St., Paris, AR 72855 (479)963. Please include bids for 5 year terms.

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

 

Category Two Internal Connections

 

Project Narrative

The district currently has Aerohive wireless and wants to move to Aruba wireless; per E-rate rules applicant will accept bids for functional equivalents of all items. Installation and configuration will not be needed. 

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Wireless Access Points

120

Aruba 505 with 5-year licensing or functional equivalent

Wireless Access Points

13

Aruba 535 with 5-year licensing or functional equivalent

Wireless Access Points

2

Aruba 565 365 with 5-year licensing or functional equivalent

Wireless Controller

1

Aruba Central Cloud with 5-year licensing or functional equivalent

 

NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the 470 has been checked to cover this scenario).

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2021_C2_Bidding_Instructions.pdf
Paris_C2_COVER_PAGE.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




We intend to only bid the Category 1 Fiber portion of the bid. Will we be disqualified for not bidding the Category 2 Internal Connections Wi-Fi portion of the RFP? Will we still need to submit the C2 Cover Page with No Bid with our RFP response? Regards,

Answer:
You may bid just the C1 portion and if so, you do not need to use the C2 Cover Page. 

For your Category one services requested will you need any optics or switches to be included in our proposal response? If optics need to be included can you please provide us with the make and model of both switches at both site locations.

Answer:

No, we do not.

Hello, the school is requesting a 565 model. There is no 565 model however there is a 555 or a 365. Please confirm which they are in need of. They also ask for qty 1 of Aruba Central, but I believe they would want it for all 135 devices. Would you please confirm with the school? Thanks a lot.

Answer:

The 565 should have been listed as 365. Thanks for catching that. Include 5 year licensing with every device.