Claremore Indep School Dist 1

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Feb 24, 2020

Bid Deadline : Sunday, Mar 22, 2020

Questions Due By : Friday, Feb 28, 2020

Applicant Address : Claremore, OK 74017

IFCB ID : 200027341

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• DISQUALIFICATION FACTOR WAN CONNECTIONS: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

• DISQUALIFICATION FACTOR WAN CONNECTIONS: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

• DISQUALIFICATION FACTOR WAN CONNECTIONS: Bids must include all 6 circuits. If you submit a bid which does not include all 6 circuits, we will consider your bid incomplete and disqualify your bid.

Services and Equipment Requested :

WAN CONNECTIONS – 6 x 10 GB circuits. Please provide pricing for leased switches. Applicant is requesting bids for 1, 3 and 5 year terms. Please provide separate pricing for any installation, activation and/or initial configuration. Please also provide separate pricing for any maintenance and technical support.

From Hub Address at 102 W. 10^th Street, Claremore, OK 74017 to:

Westside ES, 2600 Holly Road, Claremore, OK 74017
Claremore HS, 201 E Stuart Roosa Drive, Claremore, OK 74017
Catalayah ES, 2700 King Road, Claremore, OK 74019
Will Rogers JHS, 1915 N Florence Avenue, Claremore, OK 74017
Roosa ES, 2001 North Sioux, Claremore, OK 74017
Claremont ES, 318 East 7^th St, Claremore, OK 74017

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

DISQUALIFICATION FACTOR WAN CONNECTIONS: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

DISQUALIFICATION FACTOR WAN CONNECTIONS: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

DISQUALIFICATION FACTOR WAN CONNECTIONS: Bids must include all 6 circuits. If you submit a bid which does not include all 6 circuits, we will consider your bid incomplete and disqualify your bid.

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Would 10Gb any to any (VPLS) connections to all 7 locations (hub plus 6) be an appropriate response? The 470 requests 6, 10Gb connections which leaves out the 10Gb connection needed at the hub.

Answer:
Yes, we will accept bids for any cost-effective solution/topology as long as it provides the requested connectivity on the IFCB

Is it the desire of the district to have QTY 6 Point to Point circuits? Example is having a circuit from Hub to Westside ES and another circuit from Hub to High School and another circuit from Hub to Catalayah ES, etc, etc. The Hub would ultimately have QTY 6 circuits terminating at its address. Alternatively is the desire to have a Point to Multi-point network. The Hub having a single circuit into the Telco "Cloud" and each address/site having it's circuit from the Telco "Cloud".

Answer:

We will accept bids for any cost-effective solution/topology as long as it provides the requested connectivity on the IFCB

What are the district's desired characteristics in the leased switches? port density and functionality in the network? What network equipment is currently in use or planned for 2020-2021 going forward? What type handoff for the WAN is requested?

Answer:

Switch characteristics

48 port (+ or - for SFP+)

Layer 2/ Base Layer 3 built-in (end user, access points, video security)

POE+ on all ports

Non-Blocking architecture

10Gb SFTP+

10/100/1000 for all other ports

Network equipment plans

No current plans, still deciding on platform.

Fiber handoff

Either fiber or copper

Question deadline has been reached.