All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Tri-Center Cmty Sch District
IFCB Posted : Jan 28, 2020
Bid Deadline : Friday, Mar 6, 2020

Questions Due By : Tuesday, Feb 4, 2020
Applicant Address : Neola, IA 51559
IFCB ID : 200017962

IFCB Requirements :
All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
Contracts must not prohibit SPIN changes.
 
Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. 
 
All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.
 
E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.
 
INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. 
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

Services and Equipment Requested :
UPDATE 2/7/20: The bid deadline has been extended. 

UPDATE 1/31/20: Maps/floorplans have been added

CATEGORY ONE
 
Internet Access – 35Mb bandwidth. The terminating address for this circuit is 33980 310th Street, Neola, IA 51559; (712)485.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.
 
NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled. 
 
INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
Transport Circuit-Applicant currently has 200Mb bandwidth, and is specifically requesting bids up to 500Mb bandwidths. The terminating address for this circuit is 24997 Highway 92, Council Bluff, IA 51502; (712)485.
 
 
CATEGORY TWO-INTERNAL CONNECTIONS
 
Project Narrative
 
Install four switches in High School server room, install one switch and UPS in Elementary custodian room. Install one switch in Ag Building, install 8-port switch and UPS in Ag classroom. Install new cabling and WAPs in Ag Building and other EL classrooms. Install a UPS in HS lab. Install and configure firewall to match current settings. 
 

Type of Equipment

School Name

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

Elementary

1

Cat6 cable run approx. 200ft.

Cabling

High School

3

Cat6 cable run approx. 200ft.

Firewall Service and Components

District Shared

1

Meraki MX100 or MX250 or something comparable to SonicWall NSA4600 w/advanced security license or functional equivalent

Switches

High School

5

Aruba 2930F 48-port (JL558A) or functional equivalent

Switches

High School

1

Aruba 2930F 8-port POE+ or functional equivalent

Switches

Elementary

1

Aruba 2930F 48-port (JL558A) or functional equivalent

UPS/Battery Backup

High School

2

Tripplite SMART1500LCD or functional equivalent

UPS/Battery Backup

Middle School

1

Tripplite SMART1500LCD or functional equivalent

UPS/Battery Backup

Elementary

1

Tripplite SMART1500LCD or functional equivalent

Wireless Access Points

Elementary

1

Aruba IAP-305 or functional equivalent

Wireless Access Points

High School

3

Aruba IAP-305 or functional equivalent



NOTE:  The BMIC box has been checked on the 470 in the event that your licenses are considered BMIC (not IC) by USAC.  Bid those costs, if any, under Internal Connections on the cover page.
 
Compatibility Requirement
 
WAPs and switches must be compatible with Aruba Central software. 
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
 

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions53.pdf
TriCenterCmtyC2COVERPAGE.pdf
Maps52.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Will there be a mandatory site visit?

Answer:
 

No site visit required.

Do you have a diagram of the Elementary, High School, and Middle School with the idf's and mdf's marked? Are the cable runs in the Elementary and High School standard drop ceilings or will a lift be required? Is there enough rack space available for this equipment?

Answer:
 Maps have been attached. Rack space is available and standard drop ceilings are used where the drops are located.

Will you need on site service for the firewall after the initial installation/configuration or would you like manufacture direct remote support?

Answer:
 

Manufacturer direct support is all that is necessary.