school Couch School District
IFCB Posted : Oct 12, 2020
Bid Deadline : Friday, Nov 27, 2020

Questions Due By : Tuesday, Oct 27, 2020
Applicant Address : Myrtle, MO 65778
IFCB ID : 210001668

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.


Services and Equipment Requested :

UPDATE 10/23/20:  The terminating address for the internet connection is Hwy 142, RR1 Box 1187, Myrtle, MO 65778; (417) 938.


Category One

 

Internet Access – Applicant currently has 100Mb bandwidth.  Please provide bids for 150Mb and 200Mb bandwidths.  Please include pricing for a leased router.  Please include bids with 3YR terms.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

 

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

 

Category Two – Internal Connections

 

MANDATORY SITE VISIT

Vendors wishing to submit bids for internal connections must attend one of two mandatory site visits. The site visits will be held on October 19th and October 26th at 1:00pm.  Vendors will report to 22206 MO 142 Myrtle, MO 65778 and check in with Scott Park.  Bids from vendors who did not attend either of the site visits will be disqualified.

 

Project Narrative

The District is needing to upgrade the wireless throughout a nine building campus to ensure continual, seamless service as we are 1:1 computers. The District would prefer equipment that doesn’t require an annual license as their budget it limited. The District will need installation and configuration.



Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

12

Cat6 Network Drops

Router

1

Lucent/Alcatel or Aruba or functional equivalent

Switches

4

Lucent/Alcatel 8-port POE or functional equivalent

Wireless Access Points

12

Lucent/Alcatel or functional equivalent

Wireless Controller

1

Lucent/Alcatel or functional equivalent

 

NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the 470 has been checked to cover this scenario).

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

 




There is an additional document associated with this IFCB. Please click the buttons to download the document.

2021_C2_Bidding_Instructions43.pdf
Couch_C2_COVER_PAGE.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Why are you specifying Alcatel?

Answer:

If they want to bid another product, we will consider the bid.  

Is there conduit to each of the 9-buildings? Is there fiber to each building? Are all 12-wireless access points in the same building?

Answer:

The buildings are linked together with Fiber. 

The Access points are as follows 

1 VOAG Building

1 Learning center

1 New Gym

1 Jr High

4 High School 

4 Elementary

 

The Switches in Elementary, Jr High, and High School have Arruba Managed switches 

that have POE available on them. 

Is there conduit to each of the 9-buildings? Is there fiber to each building? Are all 12-wireless access points in the same building?

Answer:

The buildings are linked together with Fiber. 

The Access points are as follows 

1 VOAG Building

1 Learning center

1 New Gym

1 Jr High

4 High School 

4 Elementary

 

The Switches in Elementary, Jr High, and High School have Arruba Managed switches 

that have POE available on them.