school Webbers Falls School District
IFCB Posted : Sep 30, 2020
Bid Deadline : Monday, Nov 16, 2020

Questions Due By : Wednesday, Oct 14, 2020
Applicant Address : Webbers Falls, OK 74470
IFCB ID : 210001002

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

 

·         DISQUALIFICATION FACTOR INTERNET ACCESS: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

 

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid for Project A, B, C, D or E but have not attended a meeting will be disqualified.
 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C, Project D, or Project E.  Bids for individual components of a single project will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 

 


Services and Equipment Requested :

Category One

 

Internet Access – Applicant currently has 100Mb bandwidth, and will accept bids up to 500Mb bandwidth.  Applicant is specifically requesting bids for 300Mb bandwidth.  The terminating address for this circuit is 200 S. Stand Watie Ave., Webbers Falls, OK 74470; (918)464.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

DISQUALIFICATION FACTOR INTERNET ACCESS: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Category Two- Internal Connections

 

MANDATORY SITE VISIT

Vendors wishing to submit bids for category two projects A-E, must attend one of two mandatory site visits. The site visits will be held on October 6th and 13th at 9:00am. Vendors will report to 200 Stand Waite Ave., Webbers Falls, OK 74470, and check in with Chris Whelan or Judy Treadwell.  Due to COVID-19, masks and temperature checks are mandatory before entrance to the building.  Bids from vendors who did not attend either of the site visits will be disqualified.

 

Project Narrative

All requested equipment will be replacing old equipment in order to improve overall connectivity issues.  The District will require installation, initial configuration, activation, and complete licenses for all applicable items.

 

Project A-Cabling

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

3

Single Mode Fiber Optic runs, (2) 500ft. runs, (1) 1000ft runs

 

 

Project B- Firewall

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall Service & Components

1

NSA 4600 SonicWall or functional equivalent

 

Project C- Switches

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

3

Summit X440-G2-48p PoE or functional equivalent

Switches

2

Summit X440-G2-24p PoE or functional equivalent

 

Project D- UPS/Battery Backups

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

UPS/Battery Backup

6

Cyberpower PR1500 or functional equivalent

 

Project E- Wireless Access Points

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Wireless Access Points

35

Aerohive AP-390 or functional equivalent

 

Compatibility Requirement

All requested equipment must be compatible with our existing Extreme/Summit hardware.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid for Project A, B, C, D or E but have not attended a meeting will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C, Project D, or Project E.  Bids for individual components of a single project will be disqualified.

 

Basic Maintenance of Internal Connections

Project Narrative

The District is requesting 10 hours per month for maintenance on the below items.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

464

Cat5 drops

Cabling

3

Single mode fiber runs totaling 2000ft.

Firewall Service and Components

1

SonicWall NSA 4600 or functional equivalent

Racks

7

Tripplite SRW12

Racks

1

Tripplite SR4

Switches

3

Summit Extreme X460-G2-48p

Switches

5

Summit Extreme X440-48p

Switches

1

Summit Extreme X440-G2-8p

Switches

2

Summit Extreme X440-24p

Switches

2

Summit Extreme X220-10GE2-12p

Switches

3

Summit X440-G2-48p PoE or functional equivalent

Switches

2

Summit X440-G2-24p PoE or functional equivalent

UPS/Battery Backup

6

Cyberpower PR1500 or functional equivalent

UPS/Battery Backup

4

Cyberpower PR750

Wireless Access Points

35

Aerohive AP-390 or functional equivalent

Wireless Access Points

15

Aerohive AP-230

 

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2021_C2_Bidding_Instructions25.pdf
Webbers_Falls_C2_COVER_PAGE.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Are you required to bid the BMIC?

Answer:

BMIC is a separate project and does not have to be bid with any of the other projects.

Project A-Cabling What kind of fiber connectors do you require LC/SC? How many strand fiber do you need? Project B-Firewall Will you require contact filtering for students? if so how many? How many mobile devices will there be? Project C-Switches Will you reuse existing patch cords? Project D-UPS Do you require the disposal of current UPS's? Project E-Wireless Access Points Is cable already in place?

Answer:

Project A-Cabling What kind of fiber connectors do you require LC/SC?  SC

 

How many strand fiber do you need?  up to 12

 

Firewall Will you require contact filtering for students? YES through SECURELY "300 students".

 

How many mobile devices will there be? If IPad is considered then 175  if not Ipad 25

 

Will you reuse existing patch cords?  YES

 

Do you require the disposal of current UPS?  YES 

 

Wireless Access Points Is cable already in place? NO not for the new ones