• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

• Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

• Contracts must not prohibit SPIN changes.

 

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

 

• All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. 

 

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

• E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

 

• INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

• INTERNET ACCESS DISQUALIFICATION FACTOR: Bidder will be disqualified if a) the internet access speed is not fully committed and/or b) vendor submits a bid for asynchronous service (upload speed is not the same as download speed).

 

• LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. 

 

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

 

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

Leased Lit Fiber- Connection running from Kirbyville Middle School located at 6225 E. State Hwy 76, Kirbyville, MO 65679; (471) 348, to Kirbyville Elementary located at 4278 E. State Hwy 76, Kirbyville, MO 65679; (417) 348. Please include bids for 100Mb-10Gb bandwidths. Please address the following in your bid: Terms of support availability, is bandwidth fully commuted or best effort, are upload speeds the same of download, what is the latency of your network backbone, and please provide references of schools in our state that you service.

 

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Internet Access – Minimum 50Mb bandwidth, maximum 250Mb bandwidth. Please also include bids for 80Mb and 100Mb bandwidths. Please provide pricing for a leased router.  Please indicate if the last mile is owned or leased.  Please address the following in your bid: Terms of support availability, is bandwidth fully commuted or best effort, are upload speeds the same of download, what is the latency of your network backbone, and please provide references of schools in our state that you service. The terminating address for this circuit is 6225 E. State Hwy 76, Kirbyville, MO 65679; (417) 348.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

 

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled. 

 

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

INTERNET ACCESS DISQUALIFICATION FACTOR: Bidder will be disqualified if a) the internet access speed is not fully committed and/or b) vendor submits a bid for asynchronous service (upload speed is not the same as download speed).

 

 

 

 

 

Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The site visits will be held on December 11th and December 18th at 12PM. Vendors will meet at Kirbyville Middle School located at 6225 E. State Hwy 76, Kirbyville, MO 65679, and check in at the main office. Bids from vendors who did not attend either of the site visits will be disqualified.

 

 

We would like to overhaul network infrastructure in two buildings. For both buildings we would like to remove existing network wiring and install new Cat6 Ethernet. Wiring runs should run back to MDF in all instances possible.  We would also like fiber cabling run within the buildings between switches.  We will be replacing the switches as well. The winning vendor should terminate all lines.  All lines need to be tested for functionality. Lines should be terminated to patch panels in MDF. Patch panels should be wired to switches. All lines should be labeled on cable in MDF and at endpoint.  Each endpoint should have a 10ft. service loop. The vendor will create and deliver to us a network map showing the location of all runs and endpoints they installed. 

 

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Antennas, Connectors and Related Components	Middle School	2	Ubiquiti Nanobeams or functional equivalent
Cabling	Middle School	350ft	Fiber approx. 350ft
Cabling	Middle School	150	Terminated drops
Racks	Middle School	2	Wallmount
Cabling	Elementary	100	Teminated drops
Racks	Elementary	2	Wallmount

Project B

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Switches	Middle School	5	Fortiswitch 448D-FPOE or functional equivalent
Switches	Middle School	1	Fortiswitch 424D-FPOE or functional equivalent
Switches	Elementary	3	Fortiswitch 448D-FPOE or functional equivalent