Prescott School District 4

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Dec 4, 2019

Bid Deadline : Tuesday, Jan 21, 2020

Questions Due By : Wednesday, Dec 18, 2019

Applicant Address : Prescott, AR 71857

IFCB ID : 200006840

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

Services and Equipment Requested :

UPDATE 12/19/19 - Maps and info from walkthroughs have been added

Internal Connections

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit either December 10th or December 17th from 9AM-2PM. Vendors will meet at 762 Martin Street, Prescott, AR 71857 and check in with Mrs. Freddie Burks.

Project Narrative

The District is requesting turn-key installation and configuration of all requested equipment.

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Switches	Junior High	6	HP 48-port POE or functional equivalent
UPS/Battery Backup	Junior High	2	APC/Vertiv or functional equivalent
Wireless Access Points	Junior High	55	HP new standard of wireless 6, 802.11AX or functional equivalent
Wireless Controller	Junior High	1	HP or functional equivalent
Switches	High School	10	HP 48-port POE or functional equivalent
Switches	High School	2	HP 24-port POE or functional equivalent
UPS/Battery Backup	High School	6	APC/Vertiv or functional equivalent
Wireless Access Points	High School	55	HP new standard of wireless 6, 802.11AX or functional equivalent
Wireless Controller	High School	1	HP or functional equivalent
Switches	District Shared	1	HP Core Switch will need to host 192 ports and 20 fiber connections or functional equivalent
UPS/Battery Backup	District Shared	1	APC/Vertiv or functional equivalent
Wireless Access Points	District Shared	2	HP new standard of wireless 6, 802.11AX or functional equivalent

NOTE: The BMIC box has been checked on the 470 in the event that your licenses are considered BMIC (not IC) by USAC. Bid those costs, if any, under Internal Connections on the cover page.

Compatibility Requirement

The requested WAPs must be compatible with switches being installed and wireless controller.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions5014.pdf
PrescottC2COVERPAGE.pdf
Prescott121919.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Can you please help me answer the below questions regarding the 470 UPS request for Prescott School District - 200006840? We need to specify our recommendation. UPS * What form (rack mount or tower)? * Type of UPS? (Offline, Line interactive, Double Conversion) * how many watts? * run time? * Input/output voltages? * Power distribution required/Outlets required? Thanks!

Answer:

The UPS needs to be line Interactive & commensurate with the switches they service. standard rackmount. run time of 10 minutes for graceful shutdown

In our MDF/IDF we have 110 as well as 220 connections.

Hi Chris, Do you know the size of the UPS you are looking for, kVA/kW? If not, do you know the total load the UPS will need to support? This information will allow me to give a more accurate recommendation.

Answer:

Each switch should be able to run for ten minutes, it depends on the size switch offered. My baseline for a typical 48 port POE switch would be 1000watts

Core switch might need higher, estimation 2500watt.

Does the district have a preference for support terms? 1YR, 3YR or 5YR?

Answer:

1 year, but will look at a 3 year option as well

1. Will you please clarify the quantities of switches required per closet so we can accurately account for the run time? 2. Please provide a sample list of configuration needs for switches (QOS, VLANs, etc) 3. Is the District interested in various wireless controller types (cloud based, premise hardware, or premise virtual loaded on client server)? Thank you!

Answer:

Question: Will you please clarify the quantities of switches required per closet so we can accurately account for the run time? 2. Please provide a sample list of configuration needs for switches (QOS, VLANs, etc) 3. Is the District interested in various wireless controller types (cloud based, premise hardware, or premise virtual loaded on client server)? Thank you!

Please find listed the current port counts and cisco switch running it. I need to keep my available port count the same:

building	Model (cisco)	Ports avail	in use
admin CORE	4510rpluse	192	96
agri MDF	C3750E	48	15
arena front IDF	cat3560cG8PC	24	6
arena MDF	C3750E	96	24
old agri tech MDF	C3750E	48	28
phs- business hall MDF	4510rpluse	192	94
phs- facs MDF	4510rpluse	144	86
phs-idf-lib IDF	4510rpluse	288	68
pjh idf - bathroom IDF	4510re	144	31
pjh-office a MDF	C3750	48	25
pjh-office b MDF	C3750E	48	27

· UPS capacity need to be sufficient for a graceful shutdown of attached equipment

· Switches need layer 3 capability. Including QOS,VLAN, plus 10g fiber SFP where needed. ALL POE+

· Wireless, whatever is needed for central management in the most cost effective way

Please let us know the configuration needs of the core, such as how many ports need to be POE and what speeds are you needing to connect at (10G or 40G)? Also, I have not seen any request for fiber modules for uplinks into the switches. Are these assumed as a part of the turnkey solution? If so, please note how many of what fiber type and speed needed.

Answer:

Question: Please let us know the configuration needs of the core, such as how many ports need to be POE and what speeds are you needing to connect at (10G or 40G)? Also, I have not seen any request for fiber modules for uplinks into the switches. Are these assumed as a part of the turnkey solution? If so, please note how many of what fiber type and speed needed.

Core switch is the central hub in the district. From there all fiber goes out to buildings. Some current connections are 10gb, some are 1gb, my minimum is 10g.

Currently there are 10 fiber connections going out, 3 are ten gig, 7 are 1gb

Fiber is a mix of multimode and single mode. I believe some of the MM is 62.2 OM1

MDF and IDF are connected FIBER as well, needs to be 10g..

Does the district currently have PoE+ (802.11at) switches? Will this be a requirement for the switches that are being requested here?

Answer:

Question: Does the district currently have PoE+ (802.11at) switches? Will this be a requirement for the switches that are being requested here?

All switches need POE, to power WIFI APs and Cameras, VOIP.

Question deadline has been reached.