Galena Park ISD | 200005306

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Galena Park ISD

IFCB Posted : Nov 27, 2019

Bid Deadline : Wednesday, Jan 8, 2020

Questions Due By : Friday, Dec 6, 2019

Applicant Address : Houston, TX 77015

IFCB ID : 200005306

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

• INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Services and Equipment Requested :

CATEGORY ONE

Internet Access – Applicant is requesting bids for 1Gb up to 4Gb bandwidths. The terminating address for this circuit is 14705 Woodforest Blvd., Houston, TX 77015; (832) 386. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

CATEGORY TWO

Project Narrative

The District will be adding switches and wireless access points to complete a 1:1 wireless initiative. Installation, activation, and initial configuration is being requested for the wireless access points, and cabling for the WAPs.

INTERNAL CONNECTIONS: There is another document associated with this IFCB available for download that details the equipment the applicant wishes to purchase. The document lists equipment that the applicant prefers – they will also accept functional equivalents of said items.

NOTE: The BMIC box has been checked on the 470 in the event that your licenses are considered BMIC (not IC) by USAC. Bid those costs, if any, under Internal Connections on the cover page.

Compatibility Requirement

All requested equipment must be compatible with existing Cisco equipment.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

Basic Maintenance of Internal Connections

Type of Equipment

School Name

Quantity Vendor Should Bid

Preferred Make/Manufacturer

Wireless Controller

District Shared

CON-SNT-C98008KC or functional equivalent

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions555.pdf
GalenaParkC2COVERPAGE.pdf
GalenaParkISDERateYR23EquipmentRequest.xlsx

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

According to Form 471, 191018418 the current Internet Access contract expires in 2021. Please confirm that the district intends to award service beginning in 2020. Thank you!

Answer:

That is correct, we are asking for additional bandwidth starting on or about 7/1/2020.

Please give insight and answer questions below: Did the customer or ATT perform a site survey on this site? Without a site survey the Wireless LAN performance cannot be warranted and ATT will not be responsible for performance issues. Any performance issue will be assumed by the customer. Is the equipment listed under â€œCore Equipment for All Campusesâ€ on the equipment doc required per campus or should I quote it just once? How many licenses should be included on the Lan Controller? Just enough to cover the new APs or does the customer have a required per site? Why is there a different between the number of units request and the number of unit to be mounted? Is there a reason why the rest of units do no need to be mounted? What are the ceiling heights? In reference to the cabling drops requested. ABFS Field Technicians are able to do some cabling themselves. But itâ€™s limited in scope. Here some caveats and requirements that should be discussed or confirmed with the customer, if any of the following are required as part of the solution it is beyond the ability of an ABFS Field Technician and the cabling request should be referred to the Structured Cabling team: â€¢ More than twenty (20) Horizontal Extensions at a Single Location â€¢ Vertical Cabling â€¢ Signal Repeaters â€¢ Patch Panels â€¢ Installation of Backboards â€¢ Core Drilling â€¢ Conduit/Innerduct or Sleeve Placement â€¢ Wire racks, J-hooks, or any other form of Wire Management Customer Requirements â€¢ All existing conduits/innerducts that are to be used must already be in place, be free and clear with pull strings, adequate pull boxes, and sufficient capacity for installation as required. All conduits/innerducts must be owned by the Customer. â€¢ Walls must be open to run cables through, be free of insulation or other obstructions, and are easily fishable. â€¢ Ceiling work areas must be open and free of insulation or other obstructions, have easily accessible drop-in panels or be solid with easily accessed crawl space. Removal and/or replacement of interlocking ceiling tiles is not included.

Answer:

Did the customer or ATT perform a site survey on this site? Customer Performed

Without a site survey the Wireless LAN performance cannot be warranted and ATT will not be responsible for performance issues. Any performance issue will be assumed by the customer. OK

Is the equipment listed under Core Equipment for All Campuses? Yes

on the equipment doc required per campus or should I quote it just once? Quote per Campus

How many licenses should be included on the Lan Controller? Just enough to cover the new APs or does the customer have a required per site? 2500 for Wireless Controllers

Why is there a different between the number of units request and the number of unit to be mounted? Some AP’s are to replace old equipment

Is there a reason why the rest of units do no need to be mounted? Some AP’s are to replace old equipment and to be mounted by district technical team.

What are the ceiling heights? Average 8’-10’

In reference to the cabling drops requested. ABFS Field Technicians are able to do some cabling themselves. But its limited in scope. Here some caveats and requirements that should be discussed or confirmed with the customer, if any of the following are required as part of the solution it is beyond the ability of an ABFS Field Technician and the cabling request should be referred to the Structured Cabling team:

More than twenty (20) Horizontal Extensions at a Single Location No

Vertical Cabling No

Signal Repeaters No

Patch Panels Customer will supply

Installation of Backboards No

Core Drilling No

Conduit/Innerduct or Sleeve Placement No

Wire racks, J-hooks, or any other form of Wire Management Customer Requirements No

All existing conduits/innerducts that are to be used must already be in place, be free and clear with pull strings, adequate pull boxes, and sufficient capacity for installation as required. All conduits/innerducts must be owned by the Customer.

Walls must be open to run cables through, be free of insulation or other obstructions, and are easily fishable. If blocked External covered wall cable runs can be used.

Ceiling work areas must be open and free of insulation or other obstructions, have easily accessible drop-in panels or be solid with easily accessed crawl space. Removal and/or replacement of interlocking ceiling tiles is not included. Ok

1. Can the District confirm the total counts of network modules required at the applicable sites (San Jacinto Elementary and Pyburn Elementary? a. Jacinto City Elementary - Total switch count requested is 14, but how are the closets and switch stacks broken out? Are all of these separate switch stacks that will require their own network modules?

Answer:
We only need the switches

2. For the stack cables being requested for the 9300 switches, is it safe to assume that the default of 0.5m cables will be sufficient?

Answer:

Yes

3. Is the District utilizing StackPower and will StackPower cables be required for the switches? a. If so, will the 0.3m cables be sufficient?

Answer:
.3m stack cables is fine

Question deadline has been reached.