All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Benton School District
IFCB Posted : Nov 27, 2019
Bid Deadline : Wednesday, Jan 15, 2020

Questions Due By : Thursday, Dec 12, 2019
Applicant Address : Benton, AR 72015
IFCB ID : 200006168

IFCB Requirements :
All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
Please include the correct Service Provider Identification Number (SPIN) on your bid.
By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
Contracts must not prohibit SPIN changes.
 
Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. 
 
All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.
 
The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. 
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.

Services and Equipment Requested :
Internal Connections
 
VOLUNTARY SITE VISIT
 
Vendors wishing to bid on internal connections can attend a voluntary site visit either December 6th at 10AM, or December 11th at 1:30PM.  Vendors will meet at 211 N. Border Street, Benton, AR 72018.
 
 
Project A-UPS Devices
 

Type of Equipment

School Name

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

UPS/Battery Backup

Benton High School

10

Eaton 5PX1500RTN or functional equivalent

UPS/Battery Backup

Benton High School

3

Eaton 5PX3000RTN or functional equivalent

UPS/Battery Backup

Benton High School

3

Eaton 5PXEBM72RT2U or functional equivalent


Project B-Switch Management


Type of Equipment

School Name

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switch Licensing

District Shared

1

Aruba Central Cloud-based management system subscription/license or functional equivalent


NOTE:  The BMIC box has been checked on the 470 in the event that your licenses are considered BMIC (not IC) by USAC.  Bid those costs, if any, under Internal Connections on the cover page.
 
Compatibility Requirement
 
Cloud-based management system must be compatible with Aruba 2920 switch series. 
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.
 
 

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions26.pdf
BentonC2COVERPAGE21.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




UPS - Do you require service provider installation services for the UPS units?

Answer:
 

Yes, we do want installation and would like disposal of the old ones. We also will need them to be installed after school hours.

Can you please specify the make/model# for the Aruba Central Cloud-based management system subscription/license?

Answer:
 

We need 48 Erate Eligible subscriptions and 16 Non-Erate. 

Part Number Description

Device Management Subscription

JY925AAE Aruba Central Device Management Subscription for 1 Year

How many switches will be managed with Central?

Answer:
 We will have 66 switches that need to be managed

I see that you have 48 eligible and 16 non eligible but also 66 switches that need to be managed. Are the 2 additional eligible or non eligible

Answer:
 

They are non-eligible.

Can I please get the serial number for the Aruba Central Cloud-Based Management System?

Answer:
 

JY925AAE Aruba Central Device Management Subscription for 1 Year