All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Hope Public Schools
IFCB Posted : Nov 25, 2019
Bid Deadline : Tuesday, Jan 14, 2020

Questions Due By : Wednesday, Dec 11, 2019
Applicant Address : Hope, AR 71801
IFCB ID : 200005908

IFCB Requirements :
All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
Please include the correct Service Provider Identification Number (SPIN) on your bid.
By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
Contracts must not prohibit SPIN changes.
 
Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. 
 
All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.
 
E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.
 
INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. 
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 

Services and Equipment Requested :
UPDATE 12/11/19:  The Q&A from the mandatory site visits and the map handout are now available for download.


CATEGORY ONE
 
Internet Access – Applicant currently has DSL 1.5Mb/1.5Mb bandwidth, but will accept bids for 1Gb and 2Gb bandwidths. The terminating address for this circuit is 413 South Spruce Street, Hope, AR 71801.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 
 
NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled. 
 
INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
 
CATEGORY TWO-INTERNAL CONNECTIONS
 
MANDATORY SITE VISIT
 
Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The site visits will be held on December 3rd and December 10th at 9AM. Vendors will meet at William Jefferson Clinton Primary School located at 601 Lakeshore Drive, Hope, AR 71801. Vendors will check in with Jeff Madlock. Bids from vendors who did not attend either of the site visits will be disqualified.
 
Project Narrative
 
The District is upgrading the Cat5, (installed 190), to Cat6 in our Clinton Primary School. The school contains 80 classrooms and numerous offices, activity rooms, and libraries. With a projection of 250 network drops, the bidder will need to attend an onsite visit. The removal of existing Cat5 from all current network drops, and installation, certification, and labeling of Cat6 to all designated network drops. 
 

Type of Equipment

School Name

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

Clinton Primary

250

Cat6 or greater network drops


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 

There is an additional document associated with this IFCB. Please click the buttons to download the document.

HopeC2COVERPAGE12.pdf
2020C2BiddingInstructions4888.pdf
MapandQAfromwalkthroughs.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




When we look at google maps the listed address on the RFP for Hope Public Schools is 413 South Spruce Street Hope, AR. This shows to be a residential house. Is this correct?

Answer:
 

We apologize, but we do not need the connection for 413 South Spruce. We are cancelling the request.