All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Ferguson-Florissant Sch Dist
IFCB Posted : Nov 20, 2019
Bid Deadline : Tuesday, Dec 31, 2019

Questions Due By : Saturday, Nov 30, 2019
Applicant Address : Florissant, MO 63033
IFCB ID : 200005429

IFCB Requirements :
All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
Please include the correct Service Provider Identification Number (SPIN) on your bid.
By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
Contracts must not prohibit SPIN changes.
 
Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. 
 
All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.
 
The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. 
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.
 
DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified. 

Services and Equipment Requested :
Internal Connections
 
Project Narrative
 
The requested wireless controller and four SFP are district shared.  On-site implementation support from the vendor, is only being requested for the wireless portion of the project. 
 
INTERNAL CONNECTIONS:  There is another document associated with this IFCB available for download that details the equipment the applicant wishes to purchase.  The document lists equipment that the applicant prefers – they will also accept functional equivalents of said items.  
 
Compatibility Requirement
 
The requested equipment must be compatible with the following:
 
Cisco Nexus 93180yc
Cisco 5508 and 5520 controllers
WAPs-3702i internal and industrial models
1552 outdoor WAP, 1260, and 1040s
Switches-3650 PoE+
 
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.
 
Basic Maintenance of Internal Connections
 
BASIC MAINTENANCE OF INTERNAL CONNECTIONS:  There is another document associated with this IFCB available for download that lists the equipment to be maintained.
  
DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.  
 

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions77.pdf
SwitchandWAPRFQ.pdf
FergusonC2COVERPAGE75.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Would the customer like DNA Essentials or Advantage Licensing with a 3yr and 5yr option? The Cisco 9800-40 does not use QSFP Transceivers. Would the customer like 4 x SFP-10G-SR or compatible Transceivers? The WS-C3650-48PS-S has 2 x 10G interfaces that can be used for 1G or 10G. Just making sure the customer doesn’t need 4 total interfaces that support 1G and 10G. Does the included interfaces comply with the customers request? Does the customer want to purchase a DNA Hardware Appliance?

Answer:
 

Question: Would the customer like DNA Essentials or Advantage Licensing with a 3yr and 5yr option? 

 

Essentials.

 

The Cisco 9800-40 does not use QSFP Transceivers. Would the customer like 4 x SFP-10G-SR or compatible Transceivers? 

 

This will be fine.

 

The WS-C3650-48PS-S has 2 x 10G interfaces that can be used for 1G or 10G. 

 

Two 10 Gbps interfaces will suffice.

 

Just making sure the customer doesn’t need 4 total interfaces that support 1G and 10G. 

 

Does the included interfaces comply with the customers request? 

 

Yes.

 

Does the customer want to purchase a DNA Hardware Appliance?

 

Yes. Bids for equivalent equipment are also accepted.

Does the District require SMARTnet maintenance on the C9800 WLAN Controller and C9210 Access Points, or just on the C9800 WLAN Controller? What level of SMARTnet – 8x5xNBD, 24x7x4? Is the District interested in pricing for the C9300 series switches in addition to the C3650’s listed in the RFP? Does the District require SMARTnet on the switches? If so, what level – 8x5xNBD or 24x7x4? Wireless Implementation – please provide details on requirement scope of work for the wireless implementation -Is this just a one-for-one AP swap (remove existing AP’s and replace with new C9210 AP’s? -Is configuration of the new C9800-40-K9 WLAN Controller part of the installation scope?

Answer:
 Wireless controller only.  Long-term affordability.   8x5.  Neither access points nor switches.  Controller configuration only, we have staff for 1:1 AP replacement.