Gasconade Co School District R2

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Jan 17, 2020

Bid Deadline : Friday, Feb 21, 2020

Questions Due By : Friday, Jan 24, 2020

Applicant Address : Owensville, MO 65066

IFCB ID : 200015006

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Services and Equipment Requested :

CATEGORY TWO

Internal Connections

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Wireless Access Points	High School	21	Aruba 515 (Q9H63A) or functional equivalent
Antennas, Connectors and Related Components	High School	54	Aruba AP-MNT-B (15/16”) mount or functional equivalent
Antennas, Connectors and Related Components	High School	5	Aruba AP-MNT-D (solid/wall) mount or functional equivalent
Wireless Access Points	Middle School	14	Aruba 515 (Q9H63A) or functional equivalent
Antennas, Connectors and Related Components	Middle School	43	Aruba AP-MNT-B (15/16”) mount or functional equivalent
Antennas, Connectors and Related Components	Middle School	2	Aruba AP-MNT-D (solid/wall) mount or functional equivalent
Wireless Access Points	Owensville Elementary	20	Aruba 515 (Q9H63A) or functional equivalent
Antennas, Connectors and Related Components	Owensville Elementary	42	Aruba AP-MNT-B (15/16”) mount or functional equivalent
Antennas, Connectors and Related Components	Owensville Elementary	2	Aruba AP-MNT-D (solid/wall) mount or functional equivalent
Wireless Access Points	Gerald Elementary	13	Aruba 515 (Q9H63A) or functional equivalent
Antennas, Connectors and Related Components	Gerald Elementary	30	Aruba AP-MNT-B (15/16”) mount or functional equivalent
Antennas, Connectors and Related Components	Gerald Elementary	1	Aruba AP-MNT-D (solid/wall) mount or functional equivalent

Compatibility Requirement

All requested equipment must be compatible with existing Aruba and HPE switches and wireless controllers.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

BASIC MAINTENANCE OF INTERNAL CONNECTIONS

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Wireless Access Points	High School	21	Aruba 5YR foundation care (H7UC7E) or functional equivalent
Wireless Access Points	Middle School	14	Aruba 5YR foundation care (H7UC7E) or functional equivalent
Wireless Access Points	Owensville Elementary	20	Aruba 5YR foundation care (H7UC7E) or functional equivalent
Wireless Access Points	Gerald Elementary	13	Aruba 5YR foundation care (H7UC7E) or functional equivalent

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions7148.pdf
GASCONADEC2COVERPAGE.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Do you require on-site installation and configuration?

Answer:

We do not need onsite installation or configuration. I'll be handling that myself.

Is the BMIC for foundation care only or some sort of labor also?

Answer:
BMIC is only for FoundationCare. We will do all of the labor and installation ourselves.

Question deadline has been reached.