San Benito CISD | 200014149

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

San Benito CISD

IFCB Posted : Jan 15, 2020

Bid Deadline : Saturday, Feb 22, 2020

Questions Due By : Saturday, Jan 25, 2020

Applicant Address : San Benito, TX 78586

IFCB ID : 200014149

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

Services and Equipment Requested :

CATEGORY ONE

Leased Lit Fiber- 20 x 10Gb connections. The connections will run from the Technology Bldg. (hub site), located at 450 S. Dick Dowling, San Benito, TX 78586 to the following locations:

• San Benito High School 450 S. Oscar Williams Road, San Benito, TX 78586

• Veterans Memorial Academy 2115 N. Oscar Williams Road, San Benito, TX 78586

• Berta Cabaza Middle School 2901 Shafer Road, San Benito, TX 78586

• Miller Jordan Middle School 700 N. McCullough, San Benito, TX 78586

• Riverside Middle School 35428 Padilla Street, San Benito, TX 78586

• Angela G. Leal Elementary 33356 FM 732, San Benito, TX 78586

• Dr. C.M Cash Elementary 400 Poinciana, San Benito, TX 78586

• Dr. Raul Garza Jr. Elementary 845 Eighth Street, San Benito, TX 78586

• Ed Downs Elementary 1302 N. Dick Dowling, San Benito, TX 78586

• Frank Roberts Elementary 451 Biddle, San Benito, TX 78586

• Fred Booth Elementary 705 Zaragosa, San Benito, TX 78586

• Judge Oscar De La Fuente 2700 S. Sam Houston, San Benito, TX 78586

• La Encantada Elementary 35001 FM 1577, San Benito, TX 78586

• La Paloma Elementary 35076 Padilla Street, San Benito, TX 78586

• Rangerville Elementary 17558 Landrum Park Road, San Benito, TX 78586

• Sullivan Elementary 900 Elizabeth, San Benito, TX 78586

• Darrell Hester Juvenile Detention Center 2310 W Hwy 77, San Benito, TX 78586

• San Benito Facilities Operation Complex 2100 Utex St., San Benito, TX 78586

• J.F. Barron Administration Bldg. 240 N. Crockett St., San Benito, TX 78586

• Support Services Special Ed/Technology 600 N. Austin, San Benito, TX 78586

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

CATEGORY TWO

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit either January 23rd or January 24th at 1PM. Vendors will report to 450 S. Dick Dowling, San Benito, TX 78586, and check in with Charles Baney, Network Manager.

Project Narrative

We are looking for a centralized wireless controller that can support up to 1070+ WAPs. Installation and configuration of the wireless controller, WAPs, and WAP licenses will be needed.

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Wireless Controller	District Shared	1	Cisco or functional equivalent
Wireless Access Points	Leal Elementary	19	Cisco or functional equivalent with licensing
Wireless Access Points	Garza Elementary	33	Cisco or functional equivalent with licensing
Wireless Access Points	Downs Elementary	4	Cisco or functional equivalent with licensing
Wireless Access Points	Roberts Elementary	20	Cisco or functional equivalent with licensing
Wireless Access Points	Booth Elementary	5	Cisco or functional equivalent with licensing
Wireless Access Points	La Encantada Elementary	37	Cisco or functional equivalent with licensing
Wireless Access Points	La Paloma Elementary	25	Cisco or functional equivalent with licensing
Wireless Access Points	Jordan Middle School	6	Cisco or functional equivalent with licensing
Wireless Access Points	Fuente Elementary	17	Cisco or functional equivalent with licensing
Wireless Access Points	Rangerville Elementary	10	Cisco or functional equivalent with licensing
Wireless Access Points	Riverside Middle School	23	Cisco or functional equivalent with licensing
Wireless Access Points	San Benito HS	83	Cisco or functional equivalent with licensing
Wireless Access Points	Veterans Memorial Academy	78	Cisco or functional equivalent with licensing

WAP LICENSING ONLY

WAP Licensing	Leal Elementary	24	Licensing for existing Cisco WAPs
WAP Licensing	Garza Elementary	10	Licensing for existing Cisco WAPs
WAP Licensing	Downs Elementary	38	Licensing for existing Cisco WAPs
WAP Licensing	Roberts Elementary	13	Licensing for existing Cisco WAPs
WAP Licensing	Booth Elementary	35	Licensing for existing Cisco WAPs
WAP Licensing	Jordan Middle School	73	Licensing for existing Cisco WAPs
WAP Licensing	Fuente Elementary	20	Licensing for existing Cisco WAPs
WAP Licensing	Rangerville Elementary	19	Licensing for existing Cisco WAPs
WAP Licensing	Riverside Middle School	50	Licensing for existing Cisco WAPs
WAP Licensing	San Benito HS	77	Licensing for existing Cisco WAPs
WAP Licensing	Veterans Memorial Academy	51	Licensing for existing Cisco WAPs
WAP Licensing	Cabaza Middle School	96	Licensing for existing Cisco WAPs
WAP Licensing	Cash Elementary	52	Licensing for existing Cisco WAPs
WAP Licensing	Sullivan Elementary	56	Licensing for existing Cisco WAPs

NOTE: The BMIC box has been checked on the 470 in the event that your licenses are considered BMIC (not IC) by USAC. Bid those costs, if any, under Internal Connections on the cover page.

Compatibility Requirement

Wireless controller must be compatible with existing WAPs (AIR-CAP3702I, AIR-AP2802I).

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions9262.pdf
SanBenitoC2CoverPage.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Can you clarify which model of AP you would like at the campuses?

Answer:

Question: Can you clarify which model of AP you would like at the campuses?

Response: Cisco 9120 Series or equivalent.

Do you require installation for the AP's and Controller? If so, do the new AP's require a cable drop?

Answer:

Question: Do you require installation for the AP's and Controller? If so, do the new AP's require a cable drop?

Response: Please quote installation for the WAPs and installation for Controller. No drops are required.

Do AP quantities referenced per site refer to existing only or existing plus additional?

Answer:
The AP quantities referenced per site will be replacing old existing APs for most campuses.

Question deadline has been reached.