All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school University City School District
IFCB Posted : Jan 9, 2020
Bid Deadline : Thursday, Feb 13, 2020

Questions Due By : Thursday, Jan 16, 2020
Applicant Address : University City, MO 63130
IFCB ID : 200012198

IFCB Requirements :
All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
Contracts must not prohibit SPIN changes.
 
Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. 
 
All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.
 
The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. 
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

Services and Equipment Requested :
INTERNAL CONNECTIONS
 
Project Narrative
 
This project will be a multi-year project designed to replace our wireless infrastructure through all seven buildings.  Winning vendors will be required to provide a multi-year contract for their bids (or a contract that includes at least (2) voluntary one-year renewal terms). Because of budget limitations we may need to spread out the installation and purchase over multiple funding years. Installation and configuration will be needed for the controller and WAPs. 
 

Type of Equipment

School Name

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall Service and Components

High School

1

No Preference

Firewall Service and Components

Woods Middle School

1

No Preference

Wireless Access Points

Jordan Elementary

60

No Preference

Wireless Controller

Jordan Elementary

1

No Preference

Wireless Access Points

Pershing Elementary

50

No Preference

Wireless Controller

Pershing Elementary

1

No Preference

Wireless Access Points

Flynn Park Elementary

50

No Preference

Wireless Controller

Flynn Park Elementary

1

No Preference

Wireless Access Points

Jackson Park Elementary

50

No Preference

Wireless Controller

Jackson Park Elementary

1

No Preference

Wireless Access Points

Julia Goldstein Center

25

No Preference

Wireless Controller

Julia Goldstein Center

1

No Preference

 
NOTE:  The BMIC box has been checked on the 470 in the event that your licenses are considered BMIC (not IC) by USAC.  Bid those costs, if any, under Internal Connections on the cover page.
 
Compatibility Requirement
 
All WAPs and controllers must be compatible with Dell switches. 
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
 

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions4434.pdf
UniversityCityC2COVERPAGE86.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Will there be an opportunity for a walk thru?

Answer:
 There will be no walkthroughs.

What model firewalls and wireless access points do you currently have?

Answer:
 

APs are ubiquity lite and pro

Sonicwall firewall

- Do you need the Service Provider to “Mount” the AP’s as well as configure and add to the wireless controller? - Is there any anticipated “Cabling” that would need to be done or would the new AP’s be swapped out 1 for 1 with the existing environment? - If any area’s would require a “Lift” to Mount the AP’s does the schools have one available? - Do you anticipate that the existing Dell Switches have enough POE power to run the new generations of AP’s?

Answer:
 

We would want the supplies to install and configure the APs. We don't anticipate cabling at this time. We do feel comfortable with our switches handling the POE needs. We do have ladders and lift if needed. This is mostly a swapping out of old for new.