Dewey Indep School Dist 7

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Jan 7, 2020

Bid Deadline : Thursday, Feb 13, 2020

Questions Due By : Thursday, Jan 16, 2020

Applicant Address : Dewey, OK 74029

IFCB ID : 200011654

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• DISQUALIFICATION FACTOR WAN: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

• WAN DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

• CATEGORY ONE NETWORK EQUIPMENT DISQUALIFICATION FACTOR: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

Services and Equipment Requested :

UPDATE: 1/8/20- The category one network equipment has been updated to list 2 switches needed, not 1.

Category One

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit on January 13th-January 15th. Vendors should RSVP to walkthrough@deweyk12.org to set up a time for a site visit on January 13th- January 15th. THIS EMAIL IS TO RSVP ONLY. ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB. BIDS NOT SUBMITTED VIA THE IFCB WILL BE DISQUALIFIED.

Leased Wide Area Network Circuit – 2 connections from the Districts Primary Data Center Latitude 36.803874, Longitude -95.937830, to the following locations:

• Dewey Agricultural Education Center Latitude 36.806769, Longitude -95.938403

• Dewey Indoor Multipurpose Facility Latitude 36.805721, Longitude -95.93.9905

Dark leased fiber bidders should bid 6 fibers / 3 pairs of fiber. Lit leased fiber bidders should bid 10 Gb.

HS/MS Fiber- Fiber should be single mode fiber capable of supporting a 10Gb connection. Cable and connectors should be LC compatible and must connect to and function with the existing HPE/Aruba 8200zl Series core switch as well as HPE/Aruba edge switches that are expected to be utilized.

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

DISQUALIFICATION FACTOR WAN: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

WAN DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Self-Provisioned Fiber- 2 connections from the Districts Primary Data Center Latitude 36.803874, Longitude -95.937830, to the Dewey Agricultural Education Center Latitude 36.806769, Longitude -95.938403, and to the Dewey Indoor Multipurpose Facility Latitude 36.805721, Longitude -95.93.9905.

Category 1 Network Equipment:

2 x Fiber boxes

4 x 3ft Patch cables

2 x HP 2930F switch (JL255A, JL256A) or functional equivalent

CATEGORY ONE NETWORK EQUIPMENT DISQUALIFICATION FACTOR: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

Category Two

Project A-Elementary Switches

Type of Equipment

School Name

Quantity Vendor Should Bid

Preferred Make/Manufacturer

Switches

Elementary

HP/Aruba 2930M 44/48-port POE (JL322A) or functional equivalent

Project B-Middle School Switches

Type of Equipment

School Name

Quantity Vendor Should Bid

Preferred Make/Manufacturer

Switches

Middle School

HP/Aruba 2930M 44/48-port POE (JL322A) or functional equivalent

NOTE: The BMIC box has been checked on the 470 in the event that your licenses are considered BMIC (not IC) by USAC. Bid those costs, if any, under Internal Connections on the cover page.

Compatibility Requirement

All requested equipment must be compatible with districts existing HP / Aruba wired and wireless infrastructure and the 10g multimode fiber network.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions3973.pdf
DeweyProjectNarrative.pdf
DeweyC1COVERPAGE.pdf
DeweyC2COVERPAGE.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Are you looking for an EVPL (hub and spoke), or two EPLs?

Answer:

I am not completely sure I understand the question. I can however say that we will evaluate all options for achieving the connectivity goals as stated in the districts IFCB.

Do you need to have redundant power supplies?

Answer:

Redundant power supplies are not a requirement.

Please clarify "fiber boxes". What specifically is needed?

Answer:

These would be fiber termination boxes that would house the individual fiber terminations of the bulk fiber run and have places to connect the LC patch cables for connection to the switches.

CRW Consulting here - below are the Q&As from site visits.

Answer:

Q1 – Is install or configuration needed for the switches listed in project 3?

A1 – No. We will install and configure the switches on the network.

Q2 – What is the distance to the buildings?

A2 – The line of sight distance is roughly estimated at approximately ¼ mile (350 meters) to Agricultural Facility (location 2) and slightly less than that (275 meters) to the Multipurpose Facility (location 3) but no official measurements have been taken. Distance following the roadway is estimated at approximately 550 meters to location 2 and about the same distance to location 3. These are unofficial and very rough estimates though and companies are encouraged to use whatever resources are available to evaluate the distances for themselves.

Q3 – What is the preferred location for the fiber to terminate in each building?

A3 – The anticipated location would be in the southeast corner or quadrant of each building but there is flexibility to place the fiber boxes where needed if a different location works better.

Q4 – Fiber box mounting and switch racks?

A4 – We would anticipate the fiber boxes being mounted to the wall. The district will install and mount the switching equipment.

Q5 – Route and method of connection?

A5 – As previously stated, “we will evaluate all options for achieving the connectivity goals outlined in the district’s IFCB”. Separate lines, A large multi-fiber line to a distribution box and then fiber legs to each location, leased lit fiber, leased dark fiber, self-provisioned fiber - Companies are encourage to present options they feel most effectively meet the goals outlined in the IFCB.

CRW Consulting here - below are additional questions from the site visits.

Answer:

Q1: Road ownership. Who owns the roads?

A1: Bulldogger Rd is the main East-West road through campus. It is city owned. The North-South road through campus is city owned to the south of Bulldogger Rd and District owned to the North of Bulldogger Rd. The East-West roadway on the North side of Campus is District owned.

Q2: Pole ownership. Who’s power poles are on campus?

A2: Most Power/Communications poles have PSO/AEP tags on them so they are assumed to be Public Service Company of Oklahoma / American Electric Power poles.

Q3: Concerning Dark fiber, does the district have equipment to light the fiber.

A3: The District has a core switch that currently operates our existing multimode fiber network. We anticipate installing edge switches and transceivers capable of lighting fiber as needed to establish the connection goals outlined in the IFCB..

Question deadline has been reached.